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Ms. McKeehan said the normal process would be to initiate an item. Staff is in the process of bringing back a list of items for a scope of work for this area and Coundl can then decide which elements it wishes to approve· Staffwould then proceed with the work· (2) Ms. Hosterman wanted to ~to whatever necessary to address the concerns of the residents about the Stoneridge Drive extension. She wanted to proceed with the east side study. · Mayor Pico felt that ~ssue should lbe addressed at the priorities workshop early next year. There would be ample opportunity tol review that. Direction has already been given in conjunction with the West Las Positas inlerchange to give some feedback on process. Ms. McKeehan indicated a work~hop on traffic is being scheduled for January 14, 2003 and these two items will be part of ~e discussion so Council can have some background information before it addresses the priori!ies. (3) Ms. Hosterman asked if th.ere was a model of procedures for ad hoc committees, commissions, task forces, etc. to use in gathering information from the public and making recommendations to the Council. She felt some committees have deviated from what she felt was proper procedure. She wanted some guidance on what is proper procedure so everyone is on the same page· Mayor Pico noted there is a Commissioners Handbook which includes some of that information. Ms. McKeehan felt the issue referred to the Energy Committee. This was the first time in a very long time that there was a staff committee as opposed to a Council appointed committee. Most have been groups where Council appointed or advertised for interested parties. The Energy Committee was different because the state was in the middle of a crisis and staff organized to address major issues. She noted the Commissioners roles were due for review and clarification. Mayor Pico felt this could be addressed at the priorities workshop. He was concerned about issuing new priorities to staff at this time, without looking at the all options and priorities already on the list. He acknowledged the concerns and felt it was valid to review procedures, however he did not want roles so rigid that flexibility is lost to allow something like the Energy Advisory Committee to respond to needs. Mr. Brozosky felt Council needed to do a better job of setting expectations for the various task forces or commissions and whether they are to make decisions or recommendations. Ms. Ayala asked when that team building workshop is to be set? Ms. McKeehan indicated the tentative date is the last Tuesday of January. Traditionally the last Tuesday of every month is reserved for workshops or special meetings if necessary. The priorities workshop would then be scheduled for late February. Pleasanton City Council 13 12/17/02 Minutes