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4 <br />THE CITY OF <br />~ ~ <br />m ~ x .~~ ~~.1ti1- <br />j~L£~S~4NTONo <br />CITY COUNCIL AGENDA REPORT <br />September 18, 2007 <br />Public Works Department <br />TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS PERFORMED BY <br />HANFORD APPLIED ..RESTORATION AND CONSERVATION .FOR THE <br />KOTTINGER CREEK RESTORATION PROJECT, CIP NO. 038023 <br />SUMMARY <br />The subject. project consists of a newly reconstructed meandering watercourse, the <br />removal of invasive plants, the planting of native trees, shrubs and grasses and. the <br />installation of a new irrigation system, within Kottinger Park, west of Bernal Avenue. <br />Construction of the subject project is complete and ready for acceptance. <br />RECOMMENDATION <br />1. Accept the improvements for the subject project. <br />2. Authorize the .City Clerk ~to file a Notice of Completion for the subject project.. <br />3. Authorize .payment. of the payment. retention in the amount of $48,68G.49 to <br />:~. Hanford ARC .Inc. thirty days after recordation of the Notice of Completion. <br />4. Authorize final payment to Hanford ARC Inc. in the amount of $1,9E8.40. <br />FINANCIAL STATEMENT <br />As part of the project approval-process and recommendation, it was recommended that <br />any remaining project funding. balance be allocated toward the anticipated maintenance <br />and environmental reporting costs. Maintenance and environmental reporting will be <br />required for ten years after completion of the project, and the first year's costs wilt be <br />taken from the project budget, with the remaining years coming from the Parks and <br />Community Services operating budget. On July 31st, 2007, the City approved a <br />maintenance and environmental reporting contract with Hanford ARC Inc. in the amount <br />of $53,866. It also recommended that the unused balance of $125,576.84 remain in the <br />project account for one year for any non-routine maintenance costs that could occur <br />during the creek's establishment period, estimated at one year. After the year, the funds <br />would be returned to the General Fund with the annual project closeout. Non-routine <br />maintenance costs would include storm damage, infestations, vandalism etc. <br />