01 - Laserfiche WebLink

Bill McCammon presented a PowerPoint regarding interoperability and its five levels. He said the City wants to get to level 5 where it has P25 compliant systems. He displayed the disparity of radio systems in Contra Costa County today, said Alameda County was not that much different and said there were real problems; the communications systems in both counties were fragmented, the existing systems are nearing their life expectancy, technology is outdated, Motorola was not supporting their technology any longer, there are significant cost savings, there are limited availability of spectrums and grant funding from the federal government is focused totally on regional systems. He said they were proposing atwo-county P25 compliant system run through 32 sites. He discussed the importance of P25 where any radio will work on the system. They want to provide the highest level of interoperability, felt there would be funding through multiple sources but they will look to subscriber fees to pay for the remainder of infrastructure costs. The JPA model was the governance model selected by the region to move forward, the infrastructure costs minus grant funding will be allocated to each jurisdiction based on the number of radios and on-going costs would be charged as a subscriber fee that each user would pay for operating on the system, similar to how cell phones are paid for. They are also looking at other users and wherever there are regional systems, the State wants state agencies to partner with those regional systems. He said the JPA would be responsible for setting the policies and operating the system, setting subscriber pricing, and establishing advisory committees to work on recommendations. He said most controversial was how many people and who would be on the governing board and currently the structure of the JPA would be a 23-member board with equal representation from both counties, and include elected officials, city managers and public safety representatives. Mr. McCammon said through grant funding, they have purchased a digital microwave linking all sites within the two counties, they put out a preliminary design and Motorola responded to that design with overall infrastructure costs being between $55-$60 million, they have purchased a digital master site controller and installed at the EOC in Dublin, they have been able to purchase enough equipment for 10 additional sites, had sufficient spectrum allocated for the system and there are 42 channels to date. So, given the size of the system there will be enough spectrum to operate the system with a projection of 17,000 users. Councilmember McGovern indicated Oakland and BART may not get on with the JPA, and she confirmed they were still being pursued. Mr. McCammon said they were also partnering with San Francisco and San Mateo Counties and their service area would be covered by the system, so it would be a big benefit for them to be part of it. Motion: It was m/s by McGovern/Hosterman to adopt Resolution No. 07-147 approving the Joint Powers Authority agreement for the East Bay Regional Communications System and authorize the City Manager to execute documents necessary to join the EBRCS-JPA; Authorized an expenditure of $100 per City radio (approximately $30,000) as a good faith contribution to the EBRCS-JPA; and approved Amendment #1 to the agreement with Macro Corporation, a KEMA Company, for further analysis of the City radio System. Estimated cost of the amendment, including reimbursements and contingency, is $20,000 (City share is $10,000). Motion passed by the following vote: Ayes: Councilmembers Cook-Kallio, McGovern, Thorne, Mayor Hosterman Noes: None Absent: Councilmember Sullivan City Council Minutes 16 July 17, 2007