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Honorable Mayor and Members of the City Council: <br /> <br />BACKGROUND <br /> <br />The City of Pleasanton and the Amador Valley Joint Union High <br />School District entered into an Agreement transferring ownership <br />of the Amador Theater to the City of Pleasanton in January of <br />1988. The Agreement also stipulated that the City Council be <br />given the power to adopt use policies and establish fees. A <br />committee of representatives from the Pleasanton Cultural Arts <br />Council, the Pleasanton High School District (later to become the <br />Pleasanton Unified School District) and the City began meeting in <br />September of 1987 to formulate fees, policies and procedures for <br />use of the Amador Theater. In addition to this committee, the <br />policies were reviewed in detail by each major user of the theater <br />(Pleasanton Playhouse, Children's Theatre Workshop, Valley Choral <br />Society, etc.) and input from each group taken into consideration. <br />After making several revisions, the committee formally approved <br />the fees and policies in January of 1989. <br /> <br />POLICIES <br /> <br />The policies developed for the Amador Theater were done so with <br />the following criteria in mind: <br /> <br /> 1) That the Amador Theater be made available on a priority <br /> basis favoring recognized Pleasanton-based cultural and <br /> performing arts groups and Valley-based performing arts <br /> organizations that by their very nature draw from the entire <br /> Valley for membership and provide performances in all Valley <br /> communities. <br /> <br /> 2) That a system be implemented which allows the City to <br /> monitor and control each use in such a manner that will <br /> assure that the policies developed be enforced and that the <br /> theater is returned undamaged after each use. <br /> <br /> 3) That policies for use of the Amador Theater be consistent <br /> with existing City policy governing use of public <br /> facilities. <br /> <br />FEES <br /> <br />Several options were considered with regard to fees and charges. <br />The fees proposed attempt to recover part of the direct program <br />costs of operating the theater per use. Direct costs include full <br />time City Staff, Theater Technician, equipment and some <br />maintenance. Not covered are the cost of utilities or the entire <br />cost of all services. The Agreement with the School District <br />stipulates that the District will pay for half of the cost of <br />utilities, while the City is responsible for all custodial <br />services, even during District use. The end result is <br />approximately 50% recovery of cost. Initial fees were developed <br />to recover 100% of operating costs, but the committee felt that <br /> <br /> <br />