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3.28.010 <br />Chapter 3.28 <br />PURCHASING AND DISPOSITION <br />OF PROPERTY <br />Sections: <br />3.28.010 Purchasing Agent <br />Responsibilities <br />3.28.020 Purchasing Procedure <br />3.28.030 Care, Restitution, Sale <br />Or Destruction Of <br />Unclaimed Property <br />3.28.010 Purchasing Agent <br />Responsibilities: <br />As provided in Section 2.08.160 of <br />this Code, the City Manager shall be <br />responsible for all purchasing not re- <br />served by the City Council. He shall <br />have authority to: <br />A. Purchase or contract for supplies <br />and equipment required by any using <br />agency in accordance with purchasing <br />procedures prescribed in this Chapter <br />and such administrative regulations as <br />he may prescribe. <br />B. Negotiate and recommend execu- <br />tion of contracts for the purchase of <br />supplies and equipment. <br />C. Act to procure for the City the <br />needed quality in supplies and equip- <br />ment at least expense to the City. <br />D. Discourage uniform bidding and <br />endeavor to obtain as full and open <br />competition as possible on all purchas- <br />es. <br />E. Prepare and recommend to the <br />City Council amendments to ordinances <br />governing the purchase of supplies and <br />equipment of the City. <br />F. Keep informed of current develop- <br />ment in the field of purchasing, prices, <br />market conditions and new products. <br />G. Prescribe and maintain such forms <br />as are reasonably necessary to the oper- <br />ation of this Chapter and other rules <br />and regulations. <br />H. Supervise the inspection of all <br />supplies and equipment purchased to <br />ensure conformance with specifications. <br />I. Transfer surplus or unused sup- <br />plies and equipment between depart- <br />ments as needed, and sell or dispose of <br />surplus or unused supplies and equip- <br />ment which have become unsuitable for <br />City use. <br />J. Maintain a bidders list, vendors <br />catalog file and records needed for the <br />efficient operation of the purchasing <br />program. (Ord. 1365 § 1, 1988; Prior <br />Code § 1-2.37) <br />3.28.020 Purchasing Procedure: <br />A. Requisitions: Using agencies shall <br />submit requests for supplies and equip- <br />ment on standard requisition forms. <br />B. Encumbrance Of Funds: Except in <br />cases of emergency, there shall not be <br />issued any purchase order for supplies <br />or equipment unless there exists an <br />unencumbered appropriation in the fund <br />account against which the purchase is <br />to be charged. <br />C. Open Market Procedure: Purchase <br />of supplies and equipment may be <br />made in the open market in accordance <br />with the procedure adopted under sub- <br />section 3.28.O10A of this Chapter. <br />8 1 (Pleasanton 5-99) <br />