24 - Laserfiche WebLink

forward with a new system that is not reliant on the county while at the same time evaluating the EBRCS-JPA. DISCUSSION The counties of Alameda and Contra Costa face the same challenges as other metropolitan areas with communications systems that have developed over time utilizing different spectrum and proprietary technologies. The disparity of systems makes seamless communications extremely difficult and in many cases, not possible without incorporating technology patches that are inefficient and complicated to set up and operate. The situation is compounded by the fact that most of the systems in use today, like the Pleasanton/Livermore system, are nearing the end of their useful lives and need replacing. Considering the potential benefits of a regional communications system and the status of the Macro study, the staffs of Pleasanton and Livermore have determined that at this time, it is advantageous for both cities to join the EBRCS-JPA with the understanding that a decision to fully participate in the JPA will not be made until the cities complete the Macro study and the EBRCS-JPA completes the technical and financing plans which are necessary to fully understand service levels, initial capital costs, long term maintenance costs, a system maintenance model. Until this information is available, it will be difficult to fully analyze the benefits of either system. While we will have the Macro information in about 90 days, we will have to wait about a year for EBRCS to develop its financial and technical plans. As a result, joining the EBRCS-JPA now allows the City to be participants in the EBRCS decision making/planning process which will provide an opportunity to influence and fully understand EBRCS issues and opportunities. If we ultimately determine that our needs can best be met with aLivermore/Pleasanton communication system, we can withdraw from the JPA prior to the issuance of JPA debt. (Withdrawal after the issues of debt will be difficult.) If the City withdraws, it is at risk of loosing its good faith contribution of approximately $30,000. However, the JPA agreement contains provisions for return of this funding based on project expenditures at the time. While each agency/city has its unique motivation for being an EBRCS-JPA member, it can be assumed that they will also be influenced by the final technical/financial plans. Also as currently planned, implementation of the communication system will be phased and while we have been informed that Pleasanton/Livermore could be addressed early in the phasing process, project timing for Pleasanton and the entire service area, remains a concern since our improvements are needed in the near future. As a result, many factors could ultimately impact the City's decision regarding pursuit of its own communications system or continued participation in the EBRCS-JPA. If the Council has concerns about this approach, it could decide to not join the EBRCS- JPA at this time. This action may impact receipt of grant funding since the EBRCS-JPA is being presented as fully integrated system serving both counties and we loose the ability to impact and fully track the EBRCS planning process. Page 4 of 5