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BACKGROUND Prior to 1996, City survey and drafting needs were met by a City employee and supplemented by outside surveyors under a rotating purchase order system. Since then, needs have been met by contracted services and the method of procurement has been through the Request for Qualifications and Request for Proposal process, in which firms are selected based on their qualification, proposal, and interview with City staff. The scope of services needed may include, but is not limited to, topographic and general survey services for project design and construction, construction staking, identifying and locating boundaries for easements, performing survey map checking, preparing plat maps and meets and bounds descriptions, and preparing records of survey and corner records in conformance with the Land Surveyors Act and Business and Professions Code. In addition, the surveyor will also be asked to provide. computer-drafting services in conjunction with the survey work completed for the City. For each surveying and drafting task needed, the selected firm(s) will be required to submit a detailed proposal, which defines the scope of work for the particular project and the fee required to complete the task. Typically, the cost of an on-call survey support service ranges between $7,000 and $10,000 per project. These are dependent on the size, types of service and complexity of the job. Previously, the City has awarded two-year contracts (and subsequently had extended those contracts to a three-year period) to the firms of Bellecci and Associates, Inc. and Kier & Wright, Civil Engineers & Surveyors, Inc. for on- call surveying and drafting services. DISCUSSION A total of ten local engineering survey firms were selected from the City's consultant database and invited to provide a statement of qualifications to provide surveying and drafting services. Six firms responded including Wilsey & Ham, Inc., Ruggeri-Jensen- Azar & Associates, Kier & Wright, Civil Engineers & Surveyors, Inc., David Evans & Associates Inc., Bellecci & Associates, Inc., and BKF Engineers. A panel of four City staff members familiar with the needs and types of services required made up the selection committee and short-listed three consultant firms to proceed to the next step. Upon completion of the interview. process and reference checks on past performances, the panel determined that Kier & Wright, Civil Engineers & Surveyors, Inc., and BKF Engineers were the two firms that can provide the required support services needed by the City. In an effort to provide more flexibility and to avoid a potential conflict of interest when firms are performing developer related work within the City, staff is recommending that both the firms of Kier & Wright, Civil Engineers & Surveyors, Inc., and BKF Engineers be retained for on-call surveying and drafting services for fiscal year 2007- 2010. Approval of these contracts authorizes staff to spend up to the aggregate amount of $500,000 between the two firms over a 3-year period and most likely will encompass 40-50 separate project authorizations over the life of the contract. The proposed Page 2 of 3