RES 89334 - Laserfiche WebLink

To assist us in our efforts, we will need the City to do the following: * Identify all welfare benefit plans provided by the City. * Identify City practices that provide benefits to employees, such as physical exams or employee discounts, that are not curren~y in writing. * Gather documentation related to the plans, including: summary plan descriptions, insurance contracts, HMO agreements, personnel policy bullitins and memos to employees. * Identify City procedures for distribution of plan information to participants upon initial eligibility and after a change in benefits provided under the plans. * Identify effective dates for all benefit plans. * Identify non-employee participation in the plans (e.g., Councilmen, commissioners). Methodology We anticipate spending two hours with you and your staff in an initial meeting to discuss the plans and benefits provided by the City and to review the supporting documentation, the City's practices and its procedures pertinent to those plans. We will conclude the meeting with an agreement on what further information the City must gather. Subsequent meetings will be scheduled as needed. We will prepare a summary similar to exhibit B, a draft wrap-around document, and an opinion letter for your records. I will be assisted by office paralegal staff as needed. Fees Our professional fees are based on our hourly rates and measured strictly by the actual time spent working on behalf of the City. Travel expenses will be billed separately at cost. With the exception of any unforseen legislative modification, we will limit our professional fees to be not more than $4,200 for the services described in this letter.