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THE CITY OF -° " -'- ~"' CITY COUNCIL AGENDA REPORT j~L£~S~NTONo June 5, 2007 Parks and Community Services Department TITLE: AWARD OF CONSTRUCTION CONTRACT FOR PLEASANTON MIDDLE SCHOOL TENNIS COURT LIGHTING AND RE-SURFACING, PROJECT NO. 067014 SUMMARY A bid has been received for the construction of lighting and paving improvements for the tennis courts at Pleasanton Middle School, and staff is recommending award to the sole bidder, Vintage Contractors, Inc., in the amount of $142,120. The project consists of recreational level lighting and controls for the two (2) existing tennis courts, as well as structural pavement, re-surfacing, and fencing repairs. This work would provide lighted tennis courts that are commensurate in quality with those found at Pleasanton Tennis and Community Park. RECOMMENDATION That the City Council take the following actions at its meeting of June 5, 2007: 1. Award a construction contract for the subject project to Vintage Contractors, Inc., in the amount of $142,120. 2. Authorize the transfer of $84,032 to this project from the Fairlands Park Irrigation Renovation Project, CIP No. 027012, to augment existing project reserves. 3. Authorize the City Manager to execute the contract for this project. FINANCIAL STATEMENT The construction contract with Vintage Contractors is in the amount of $142,120, and staff is recommending a construction contingency of $14,212 (10%) to allow for changes in the work that may be necessary due to unforeseen field conditions. Staff has also already "pre-ordered" the primary lighting components -poles, fixtures and anchor bolts, to eliminate construction delays (as these are typically long lead-time items). The cost of these components is $15,700, making the total project budget $172,032. A total of $88,000 is currently available for the project in the Park Renovation Fund. Staff is recommending the transfer of $84,032 from the Fairlands Park Irrigation Renovation Project, to augment existing project reserves. It is anticipated that this project will require approximately $3,500 in annual maintenance costs to pay for electrical usage, occasional net replacements, re-tamping, and other minor repairs and upkeep.