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BACKGROUND The City Council approved a consultant agreement with EIP Associates for professional services related to the General Plan update on June 7, 2005. Under the terms of the agreement, EIP Associates would prepare a Draft and Final Environmental Impact Report on the General Plan and alternatives for a total cost of $133,000. At that time, it was anticipated that the work would be completed by June 2006. As of April 2007, approximately 9 percent of the EIR work has been completed; the balance of the work is on hold until a draft General Plan document (the "project" for the purposes of the EIR) is completed. Since approval of the contract, EIP Associates' hourly rates have been revised twice. In addition, the contract term expired in June 2006. Staff is requesting an increase in the contingency associated with this contract in order to accommodate services not currently specified in the scope of work. For example, in order to provide flexibility in the land use element of the General Plan, it may be necessary to analyze additional land use alternatives in the Environmental Impact Report. DISCUSSION Attachment 1, First Amendment to Agreement, makes changes to the original Professional Services Agreement (Attachment 3), as follows: Allows the City Manager to execute contract amendments up to a total of $133,000 over and above the original contract amount of $133,000 (for a total of $266,000). • Amends section 4. of the Agreement to extend the term of the agreement to June 30, 2008. • Amends section 5. of the Agreement to increase the total compensation under the contract to $162,882. • Replaces "Exhibit B" Budget and Hourly Rates with a revised spreadsheet dated May 2, 2007, which reflect the current hourly rates for EIP Associates. This amendment to EIP Associates' contract will provide sufficient time for completion of the Draft and Final Environmental Impact Report and will reflect the firm's current billing rates. The authorization for the City Manager to execute contract amendments up to $133,000 (for a total contract of $266,000) would allow for seamless administration of the contract to cover items which may not currently be reflected in the scope of work. ittgQ~by: __., `,.~% - ' ~ Donna De Acting Director of Planning and Community Development Fiscal Review: ~~ ~ ~ David P. Culver Director of Finance Approv by: Nelson Fialho City Manager Page 2 of 3