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16 THE CITY OF YY ~ Y Y .1. 111 ~L£~S~4NTONa CITY COUNCIL AGENDA REPORT May 1, 2007 Public Works Department TITLE: AWARD OF A PROFESSIONAL SERVICES CONTRACT TO CAROLLO ENGINEERS TO PROVIDE THE CITY'S 2007 WATER AND WASTEWATER SYSTEMS' ASSET MANAGEMENT PLAN (AMP) UPDATE SUMMARY An Asset Management Plan is a short- and long-term financial planning tool to assure the City adequately funds, through the City's utility rate and fee structure, the future renewal, replacement and improvement of its water and wastewater systems. The cost of the AMP update by Carollo Engineers is anot-to-exceed amount of $74,137. Staff recommends adding a 15% contingency ($11,163) to the contract amount of $74,137, for any unforeseen or expanded study issues that may occur during the AMP effort. This would bring the total budget allocation to $85,300 to be split equally between the City's water and wastewater replacement/improvementfunds. RECOMMENDATION 1. Award and authorize the City Manager to execute the attached "Contract for Consultant Services" with Carollo Engineers to develop an Asset Management Plan Study for an amount of $74,137 with an additional contingency amount of $11,163 for a not to exceed expenditure of $85,300. 2. Allocate $42,650 from the City's Capital Improvement Project No. 062002, Annual Sewer Replacement Projects, to pay for the sewer enterprise share of these services and $42,650 from Capital Improvement Project No. 001000, Annual Water Replacement Projects, to pay for the water enterprise fund share of these services to be used to fund the total cost of this project ($85,300). FINANCIAL STATEMENT The results of the AMP update will be presented to the City Council upon completion. Depending upon which financial strategy and alternative is chosen, the impacts of the study may affect the City's local water and wastewater user fees and charges.