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BACKGROUND The City of Pleasanton routinely submits grant applications for funding to the California Transportation Commission (CTC) and the Federal Highway Administration (FHWA). The first step in the federal grant process is to have City Council adopt a resolution to authorize the grant funding application. When grants are awarded for projects, the City of Pleasanton and Caltrans are required to enter into a Master Agreement entitled "Administering Agency-State Master Agreement." This must be done before any federal funds are made available. The previous Master Agreement was presented to City Council for authorization on July 1, 1997, and received approval. The Master Agreement (Attachment 1) has been modified by the California Department of Transportation to reflect the new provisions of the Intermodal Surface Transportation Efficiency Act (ISTEA) as well as continuing applicability for the Transportation Equity Act for the 2151 Century (TEA21). The City of Pleasanton and Caltrans are now required to enter into this newly updated Master Agreement. In addition to Master Agreements, subsequent supplemental agreements are then issued from the State for individual projects for preliminary engineering, right-of-way acquisition and construction. These are called "Program Supplement Agreements to Administering Agency-State Agreement for Federal Aid Projects." These supplemental agreements create the need to go back to City Council several times over the life of a project, for projects previously approved by City Council. On November 7, 2000, the City Council adopted a resolution authorizing the Director of Public Works to accept and sign on behalf of the City, Program Supplement Agreements for Federal-Aid Projects, eliminating the need to bring already approved projects back to the City Council for authorization of the standard supplemental agreements, thus lessening administrative costs and expediting the funding process. Unlike the previously adopted resolution (November 7, 2000), the proposed resolution would also extend the authorization for the Director of Public Works to execute not only the Program Supplemental Agreements, but also the Fund Exchange Agreements and any amendments thereto, with Caltrans. Submitted by: l~ ~i ~:-~ Rob Wilson Director of Public Works Attachments: 1. Resolution 2. Master Agreement Approve by: 1 ~.~/ Nelson Fialho City Manager Page 2 of 2