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THE CITY OF 13 ~' -•• #°'° °'~'" ~~ "" CITY COUNCIL AGENDA REPORT j~L£~S~NTON® February 6, 2007 Public Works Department TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS AND AWARD CONTRACT TO O'GRADY PAVING, INC. IN THE AMOUNT OF $1,691,789 FOR VINEYARD AVENUE MEDIAN STREETSCAPE IMPROVEMENTS, PROJECT NO. 055031 SUMMARY Bids have been received for the subject project and staff is recommending award of the construction contract to the lowest responsible bidder in the amount of $1,681,788.98. The subject project consists of a 2" asphalt concrete open-graded mix overlay and new raised concrete landscaped medians on Vineyard Avenue between Bernal Avenue and Leona Place. RECOMMENDATION Staff recommends that the City Council take the following action at the meeting of February 6, 2007: Approve the plans and specifications for this project. 2. Review the bids received and award the contract for the subject project to O'Grady Paving Incorporated of Mountain View California, the lowest responsible bidder, for a low bid amount of $1,681,788.98. 3. Authorize the Director of Public Works to approve and execute contract change orders for a contingency amount not-to-exceed $252,268.02 (15% of the contract) for necessary related subject project work. 4. Authorize a transfer of $796,521 from the Annual Street Resurfacing Project, CIP No. 065003. 5. Authorize a transfer of $46,086 from the Annual Street Resurfacing Project, CIP No. 055003. FINANCIAL STATEMENT The subject project will rehabilitate and extend the service life of approximately 270,000 square feet of asphalt paving roadway. Approximately 55,000 square feet of new landscaping will require routine maintenance and irrigation, resulting in an estimated additional cost of $10,500 per year.