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f) Cost Allocation M_~ement Reoorts: After each central service department is interviewed, departmental costs are distributed to functional cost pools, and each cost pool is given an allocation base, the cost plan is ready to be produced. PRM software is based on off-the-self Microsoft products. This provides unlimited flexibility in calculating. formatting and reporting information. Step 4: User Fee Direct Cost Analysis: a) User Fee Inventooy. Working with city staff. an inventory of all current user fee charges will be developed. This list will include all general fund services provided to the public for which fees are charged. The objectives of the inventory are to identify all general fund user fee charges matched to the departments which supply the services. In some cases, more than one department will participate on a particular service. Information such as the following will be reviewed: }> fee history }> rate increase history }> revenue history }> fee purpose }> # of units completed each year ,. departments providing service b) Departmental Interviews: With information from the fee inventory. each department supplying user fee services will be interviewed. Using the PRM interview forms, the following data will be gathered: II }> }> Staff members providing service Amount of time: Required to complete one unit of the service Per year spent supplying the service ,. Activity statistics such as: # completed per year # completed last fiscal year Estimated # of units completed in the coming fiscal year The key statistics needed from a departmental interview are: individual staff estimates of time spent providing each service, and the number of units completed on an annual basis. In each department interview. 100% of each staff member's time is identified to ensure that no service, user fee related or not, is excluded from the full cost analysis. IOptional- BuiJdin~ Department Nexus Stu<lyl' Traditionally, city building departments have depended on the Uniform Building Code (UBC) rate tables to establish building inspection and plan check fees. A fee stUdy can review the revenue generation of these tables and recommend general increases and/or adjustments to the UBC rate faCtors depending on the total cost of the building department. Several PRM clients have requested that PRM conduct a more thorough "Nexus" study that develops a new method and basis for charging fees. This nexus method makes a firm Public Resource Management Group. llC PRM City of Pleasanlon Proposal 20