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[J\ 'E1~tORE ...:d.~.. ~. ~, . - ..... Wireless Communications Consulting RFP / RFQ #6001 MACRO ~).). Task 1: Needs Analysis Activities associated with this Task are: Activity l.a - Evaluation of Existing Systems Activity l.b - User Interviews Activity l.c ,. Potential Improvements Activity l.d . Site Surveys , Activity l.e - Voice Channel Loading Activity l.f. Report Development (Deliverable) , The purpose of this Task is to define the Cities' operational needs and requirements, considering the condition of the existing facilities, radio equipment, operating environment, and funding realities. Macro will meet with selected representatives (field users, dispatchers, maintenance personnel) to discuss current deficiencies and future requirements, which will help us identify potential changes or improvements that could be made. These interviews would include identification of interoperability requirements with alli'lll. agencies. We will also discuss the Cities' use of mobile computers and their current application for rater consideration of integrated voice/data systems. We have assumed three, two- hour meetings. Macro will follow-up with a survey of key communications facilities (repeater and BDA sites, dispatch centers [2]) for possible reuse or refurbishment. We will analyze the current service area, functional needs and interoperability requirements of the users, as these are a prerequisite to any conceptual design activities. Macro will also consider any regulatory issues that could affect the Cities' continued use of channels in the 800 MHz radio band. As part of our assessment, Macro will characterize the radio coverage provided by the existing Doolin site, as well as the existing outdoor BDA sites, by producing computer-based coverage prediction maps. These will be helpful in verifying reports of poor coverage, and later when comparing various alternatives. We will also perform airtime measurements to establish the current system voice call "load". Such measurement data can be collected from the City's trunked radio system, the voice-logging recorder, or directly off-the-air. We will work with the City to establish the best method to collect this information. If needed, Macro can provide equipment that will measure the airtime directly off the air. The culmination of this task will be the publication of a Needs Analysis Report. This report would specifically identify and prioritize any current coverage or operational deficiencies, as well as user needs and requirements. A draft report will be issued initially for City review and comment. We will then finalize this document and provide it in electronic form (Adobe PDF) for ease of distribution, as well as in printed form (four copies). Deliverable #1: Needs Analysis Report Proposal No. 4763 Copyright@2006 Macro Corporation Communications Services Section 3 - Questionnaire Responses Page 4