SR 06:079 - Laserfiche WebLink

total approximately $300,000 annually and include staffing, which would primarily be temporary in nature, and day-to-day equipment and operating expenses that are typically a part of a facility's activities. The $300,000 figure does not include any City related overhead, facility maintenance, or replacement funds for equipment that would be purchased for the use of this facility. There were some general programming costs associated with the Art Gallery estimated between $45,000 to $75,000 per year. He believed Council should generally estimate the total cost of operations, excluding the items mentioned previously, at approximately $400,000. He mentioned that agency permit fees, traffic impact fees, public facility fees, and plan check fees are included in this cost and funding for these types of fees would need to be set aside; the cost of which is roughly estimated at $200,000. He mentioned that the cost estimates provided this evening did not include any construction contingencies; however, the cost estimates included a 10 percent contingency for design costs only. Staff believed this was an achievable project both from a capital and operating perspective and it attempted to break out the cost of the facility in such a way that it would allow Council the opportunity to proceed. Staff also attempted to provide a road map for the City as well as the cultural arts groups so that it could initiate and proceed with its fund raising activities which would also allow the project to be packaged and designed in a such a way that as November 2006 approaches, if Council believed there was sufficient revenue to build the entire project, it could do so, or if it chose for an incremental approach to the construction and only build the shell and the theater, it could so as well. Staff was asking Council whether it generally supported the concept of a phased design approach with the ultimate decision as to whether or not it bids the entire project, or just a phased project to be made in the early fall timeframe of this year. Greg Reznick, President of the Pleasanton Cultural Arts Foundation, provided an update regarding the Foundation's fundraising efforts. He said the Foundation is in the early stages of a major campaign and has hired a professional firm to assist the Foundation in accessing, strategizing and planning its fundraising efforts over a period of time. The Foundation is currently working on community outreach in a variety of ways including contacting each business in the Downtown to make them aware of what is occurring and to make them feel a part of this process. The Foundation will be making presentations to community organizations and others who are influential in the community as well as seeking corporate support. The Foundation is also seeking other foundational support and has identified 20 likely targets, which could include active grant writing. The Foundation is also engaging with key community leaders whose active and outspoken support are an important part of the process. The Foundation has made progress and continues to receive support from the community. Mr. Brozosky inquired about the construction of the outer shell of the building and asked the project consultants how comfortable they were with the restoration project? Mr. Schindler said the major portion of the building that would be retained is the historic Firehouse. The project consultants have spent a considerable amount of time analyzing this building and there are significant costs associated with it in terms of structurally stabilizing the building. The project consultants have proposed a structural frame inside the building as well as redoing both the floors and the roof. He believed they had identified the major costs encountered in order to make this portion of the building both useable and seismically safe. Because the newer portion of the Firehouse is being removed, the remainder of the construction costs are associated with the newer portion of the building and he was confident and comfortable that these costs were analyzed accordingly. In response to an inquiry by Mr. Brozosky, Mr. Fialho said if Council chose Scenario #2, design documents would be submitted for bid for the outer shell and theater and the gallery and classrooms would be shown as add alternates. When Council awarded the bid, part of the EXCERPTS: CITY COUNCIL MEETING MINUTES, January 17,2006 Page 2 of6