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Agreement with PGA Design, Inc. on November 5, 2002; and authorized staff to proceed with the preparation of construction documents for formal bidding. The construction documents for all work proposed in the Master Plan were completed in late 2003. Mr. Fulford further advised that the current available funding for this project is $2,116,236 from the Parks CIP Fund, and $179,260 from a State Parks bond allocation, a total of $2,295,496. Staff recently asked Ian Leverton & Associates, cost estimators, to update earlier cost opinions for the project's construction. Conditions of the estimate included estimating for a spring 2006 construction start, updating materials and fuel costs, and adding an "allowance" for the legal removal of any toxic substances on the site. Based on the size and complexity of the project, staff believes that it is prudent to make approximately 7.5% of the overall construction cost available for this purpose. The total construction cost, including contingency, is therefore $4,022,730, a shortfall of approximately $1,727,234. The Commission was advised that in order to complete the entire project as proposed by the Project Task Force, it would be necessary to direct additional funds to the project. Mr. Fulford advised that staff has reviewed existing CIP projects and potential fund balances, and identified approximately $543,000 that could be transferred to offset the shortfall. Should the Commission approve those transfers, the project would still be approximately $1.2 million short. Mr. Fulford also advised that as an alternative, the project's improvements could be scaled back to allow for park construction within the existing budget. He suggested that the Commission consider whether to recommend project improvements within the current budget ($2. I 16 million) and phase the other elements as funding becomes available; include the fund transfers described in the staff report ($543,000) to include other elements in the initial improvements; or propose additional funding options to address the total $ 1.7 million shortfall for all facilities in the approved plan. Chairperson Narum opened the meeting for Public Comment at 9:15 p.m. Vanessa Kawaihau. 871 Sycamore Road - reminded the Commission that this project is partial off-site mitigation for the golf course. She discussed possible issues that may be raised by the Fish and Game Department, also the City's Community of Character program and a possible lack of "Respect." Mr. Fulford advised that the City did have an obligation to mitigate, but that it was a small part of the interpretive budget. Phil Henry. 376 Del Sol Ave - stated that he was a long-time Pleasanton resident, and felt that the Adobe was a unique facility. He urged the Commission to move ahead with the project and consider phasing, if necessary. Bob Takens. 7560 Highland Oaks Drive - indicated that he was the oldest of the Meadowlark children, and felt that this project would be a valuable tool for helping to educate children since it would cover three (3) specific time periods in Pleasanton's history. Mr. Takens did not want to see the dairy aspect of the project set aside and not completed, since dairies were a big part of the valley heritage for a long period. He also noted that not completing the dairy portion of the project would also mean losing the visitors center planned for the site. Parks and Recreation Commission Minutes August 29, 2005 Page 6