SR 06:011 - Laserfiche WebLink

Honorable Mayor and Members of the City Council: BACKGROUND On December 15,2005, a formal bid opening was held for the Amador Valley Community Park Field Renovation project. A total of six (6) bids were received, ranging from a high of $498,950 to a low bid of $359,750. The engineer's estimate was $360,000. The low bid of $359,750 was submitted by the firm of Suarez and Munoz Construction Company, and all bid documents were found to be in order. This contractor has performed work for the City in the past, and is known to be reliable and competent. PROJECT DESCRIPTION AND TIMING The proposed project would replace the aging irrigation system and completely renovate the turf in the park's eastern section, between the Dolores Bengtson Aquatic Center and Santa Rita Road. This area, approximately 12 acres in overall size, is an active playfield that is used primarily for soccer play. In recent years the area has become rutted and uneven, and as the irrigation system is approximately 30-years old and failing, the Parks Maintenance Division finds it increasingly difficult to maintain healthy turf that is suitable for active play. A similar project took place approximately two (2) years ago at Muirwood Community Park, and was very successful. Should the Council award the construction contract, work would begin the first week of February, 2006. The major work (regarding, irrigation replacement, and seeding) would take approximately four (4) months, whereupon the "grow-in period" for newly seeded turf would commence. It is anticipated that this grow-in period may last up to 10 additional months, allowing this area of the park to re-open in the spring of 2007. Throughout the construction and grow-in periods, the affected area will be fenced; however, staff has made provisions to keep all pedestrian pathways and vehicular driveways open for public use. A "Notice to Neighbors" has been prepared and will be mailed to the surrounding neighbors several days prior to commencing construction, informing them of the construction activity and proposed work schedule. BUDGET The Park Renovation Fund (Account No. 037041) contains $234,071 for construction of this project. As the low bid for construction is $359,750, it will be necessary to allocate additional funds to the project from other sources. Staff recommends the transfer of $143,115 from Park Renovation Fund, Project No. 047027 (Irrigation Renovation, Area 3), and $18,539 from CIP No. 027012 (Fairlands Park Irrigation Renovation Project) for a combined funding of $395,725. This would provide adequate funding for project construction, including a 10% contingency reserve for any unforeseen field conditions. Remaining funds at the conclusion of the project would be returned to the Park Renovation Fund. SR 06:011 Page 2