SR 05:300 - Laserfiche WebLink

~ Staff has reviewed expenditures to determine significant goods/services that were budgeted for FY05 that have not yet been received/completed or final payments made. Staff is recommending that $1.79 million in appropriations be carried over from FY05 to FY06, so that those items can be completed. Recommended budget carryovers include funds for items such as: ./ General Plan update costs. ./ Software, website upgrades, online customer service enhancements, etc. ./ Continued conversion of records to laserfiche. ./ Continued upgrades to online payment systems and the Community Services Class registration system. ./ Geographic Information System upgrades. ./ Economic Development efforts (attraction, retention, in-town business to business activities, etc.). ./ Local Emergency Action Program (LEAP) startup costs. ./ Police and Fire public awareness programs, equipment, and technology upgrades that promote safety and emergency planning. ~ Staff is also recommending that $2.07 million (of the $2.6 million in contingency funds that were budgeted in FY05) be carried over and again designated for some major or one-time pending items including: ./ homeland security and other security enhancements ./ energy conservation and demonstration projects ./ implementation of an expanded tree maintenance program ./ contingency for increased gasoline and utility costs in FY06 ./ contingency for disaster response costs that may not be fully reimbursed . Therefore, from the $1.68 million in surplus revenues, and the $6.2 million favorable expenditure budget variance, after setting aside $3.86 million in funding for the above recommended carryover appropriations, there will be an ending surplus of$3.99 million. Staff Recommendations Regarding General Fund Surplus: From the surplus of $3 .99 million, staff is recommending that the funds be applied as follows: 0 Add $2 million to the General Fund Capital Projects Reserve and designate it for transfer in FY06 to the Golf (General Fund) Reserve, consistent with the interim financial goals recently adopted for the Golf Course Enterprise. 0 Add $1.8 million to the General Fund Capital Projects Reserve and leave undesignated at this time. 0 Add $190,000 to the 10% Reserve for Economic Uncertainties (in addition to the $10,000 already budgeted) to maintain its balance at the required level. SR 05:300 4