SR 05:243 - Laserfiche WebLink

In addition to generating electronic maps that show the location of parcels and features, the GIS has an attribute database which contains feature record information which can be used to generate reports and analysis for facilities maintenance and management, planning, and modeling, and for public notification. Again, to maximize the value of these tools, we require u-to-date and accurate databases for internal uses, and for developing applications to make information available to the public. The use of consultant services for digital conversion will facilitate timely mapping updates while saving costs by maintaining the current staffing. DISCUSSION The City circulated a request for qualifications (RFQ) to select a vendor for the services listed above. The RFQ was published and directly distributed to eighteen GIS consulting service providers who had expressed an interest in the project. Many of these providers were registered with the City's list of consulting service providers. In addition, the RFQ was posted on the website of the BAAMA (Bay Area Automated Mapping Association, a GIS professional association). Three firms made formal submissions (including portfolio of projects and pricing) for consideration. Staff evaluated the proposals of the three firms. Of the three proposals submitted, two were selected for formal interview. Based on this review, and the interview, staff determined that Lynx was the most qualified company to complete this project. The City has contracted with Lynx for previous GIS projects, utilizing Lynx Technologies for the utilities mapping project, parcel base map maintenance and coordinating the GIS map books with the City of Livermore and the Livermore-Pleasanton Fire Department. Lynx also provided services for the basemap adjustment project completed in 2004. Lynx has performed these services and made satisfactory progress toward completing work under contract. AGREEMENT SUMMARY The recommended Agreement is comprised of the following consulting areas: 1/Provide regular updates to the City's parcel map data, utilities, public safety and centerline theme data. The City has used consultant services for this work the past nine years. Utilization of consultant services is beneficial in that staff can focus on providing more custom projects while the consultant performs the routine task of updating parcel, street and addressing data on City maps. This process also assures that this data is updated on a regular basis and not subject to neglect due to competing staff projects. This project is included in the operating budget in the amount of $66,000. SR 05:243 Page 3