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6V <br />THE CITY OF <br /> <br />pL'E ASA:NTONo CityCouncil <br /> Staff Report <br /> <br /> June 21, 2005 <br /> Deputy City Manager <br /> <br />SUBJECT: APPROVAL OF FISCAL YEAR 2005-06 OPEN PURCHASE <br /> ORDERS <br /> <br />STAFF RECOMMENDATION: <br /> <br /> Authorize the issuance of purchase orders to vendors listed in Attacbxaent <br /> A. <br /> <br />SUMMARY: The City recently adopted a Purchasing Manual setting forth purchasing <br /> procedures for a wide range of goods and services. The Manual <br /> establishes the types and values of goods and services requiring City <br /> Council approval. While the open purchases included in this report as <br /> Attachment A do not necessarily require Council approval, due to their <br /> cumulative values, staff recommends they be approved in a public setting. <br /> If approved, staff will be authorized to issue purchase orders to the <br /> vendors included on Attachment A. The purchase orders authorize <br /> purchasing tb_roughout the year consistent with the dollar limit included on <br /> Attachment A. <br /> <br />Honorable Mayor and Members of the City Council: <br /> <br />DISCUSSION <br /> <br /> The City Purchasing Manual requires that purchases of goods and ancillary services in excess <br /> of $50,000 be approved by the City Council unless determined otherwise by the City <br /> Manager. As an example, if the City was to conduct a bid process to purchase a particular <br /> product that yielded uncertain bid results, the City Manager may elect to forward the matter to <br /> the Council to assure there is appropriate public review for the purchase. On the other hand, <br /> the purchase of a budgeted piece of heavy equipment, where the bid results are clear, will be <br /> <br /> SR 05:180 <br /> Page 1 <br /> <br /> <br />