SR 05:139 - Laserfiche WebLink

however, the term of the contract is coming to an end, and re-bidding the contract will ensure the City obtains competitive market pricing. A mandatory pre-bid walk-through of City facilities was conducted on April 7, 2005, with seven vendors participating in a tour of facilities and park restrooms. The project was bid on April 29t~, 2005, with seven bids received (see attached Bid Summary). All bid documents were found to be in order. Award of Bid Staff is not recommending awarding the bid to the company submitting the lowest bid, Jani- King of California, but rather to the second lowest bidder, Universal Building Services. The annual cost difference between the bids submitted by Universal Building Services and Jani- King is $7,500. Jani-King operates in a different way than Universal Building Services, in that Jani-King secures bids, and then sells the bids to a franchise unit of Jani-King. Upon review of the references provided by Jani-King, it was found that all of the customers contacted were dissatisfied with the performance of the franchises. However, they did feel that Jani-King's cooperation was good. This contract encompasses twenty City-owned facilities. To have a company with an unknown franchise taking over the contract provides no assurance of quality of work for the City. Therefore, staff recommends awarding the bid to Universal Building Services. Summary of Proposed Agreement In the FY 2005-07 Operating Budgets, outside contractors will be used for routinely occurring custodial-type duties. In conjunction with the contract, staff will make concurrent operational adjustments that will: · Provide more available staff time to perform "deep cleaning"; · Reduce window washing and carpet shampooing contracts; · Reduce staff overtime; · Establish a working schedule that increase facility maintenance coverage and; provides continual improved quality of service. Under the terms of the agreement, the Contractor will provide various nighty scheduled custodial cleaning services depending on the facility usage. A total of 164,300 sf of office space will be cleaned daily. The agreement also includes provisions for both unscheduled and emergency custodial cleaning services when requested by the City, as well as twice per year window washing services to designated City facilities. The agreement provides for a two-year term, with two additional one-year extensions by mutual agreement. SR 05:139 Page 2 of 3