SR 05:071 - Laserfiche WebLink

limit of $25,000 and a $75,000 annual limit and require City Council approval. (See Section III (G)) · Further defines and expands the use of a Managed Qualified Bid List (MQBL) that establishes a way of identifying and maintaining a listing of qualified consultants eligible for providing specialized consulting services. This procedure has been in place for engineering services for many years and is being expanded for use by other departments. (See Section III (H)) · Establishes provisions for using a sole source vendor and a cooperative purchasing agreement that in certain situations may be used to select a vendor based on bidding conducted at another agency. (See Section IV) · Establishes that departments are required to actively solicit local firms for consulting services. In addition, qualified firms with a City Business License must be included as part of any open bid process. Local firms are not provided preferential treatment related to vendor/contractor selection. (See Section IV) · Establishes the use on an electronic bid form enabling a vendor submit bids electronically with a predesigned City form. (See Section IV) · Establishes consistent vendor/consultant insurance requirements subject to revisions as approved by the Law Department. (See Section V) · Establishes procedures for processing change orders to contracts. (See Section VII) · Establishes standard documents for soliciting proposals for services and standard service contracts. (See Section VII (C) and (I through O) The attached Manual is intended as a tool to improve purchasing efficiency for staff and to inform the public of how the City conducts purchases. Because this is the City's first comprehensive Manual, staff is recommending Council approval. However, it is intended to reflect how business is handled on a regular basis and as such, it is subject to change to reflect improvements and/or modifications deemed appropriate by the City Manager. As a result, staff anticipates the City Manager will modify the documents as needed to incorporate improvements within State statutory limits and requirements of the Pleasanton Municipal Code. Staff intends to finalize the publication of the Manual shortly after Council approval and will distribute to the organization with related in house training. Introduction of City Ordinance Modifying Limits for Public Works Contracts As indicated previously, in 2001, the California Legislature increased the threshold for formal bidding procedures for public works contracts from $75,000 to $100,000 under the Public Construction and Cost Accounting Act. This increase is beneficial to cities because it allows for SR 05:071 Page 3