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was interested in cont/nu/ng th/s item another two weeks, staffcould still continue to make payments; however, beyond that it becomes problematic, as the $4 million dollars needs to be in an account to pay the contractor. Ms. Hosterman seemed to recall that Council saw a number of change orders not too long ago. She asked if Council had seen most of the change orders, and wondered if there were a substantial number of change orders in addition to what it had already seen. Mayor Pico seemed to recall that it had been a while since Council had reviewed the change orders. Mr. Wilson mentioned that change orders continue to accrue as the project moves along. He believed there were a significant number of change orders that Council had not reviewed. Ms. Host~m~an asked if the City was required to accept the lowest bidder.on any public building projects. Mr. Wilson confirmed that the City is required to choose the lowest, responsible, qualified bidder. He noted that Ferma Construction did meet that criteria when it was awarded the bid for the construction of the Callippe Preserve Golf Course. He no'ed that awarding a contract to the lowest, responsible, qualified bidder does not affect the number of change orders. He pointed out the complexity of this project, which entailed several large sets of plans. With a project this size, and due to the fact that the City has not been in the business of constructing golf courses, a number of corrections needed to be made to the plans. Staff also found some conditions in the field that were not expected when the golf course was originally laid out. He pointed out that staffhas resolved a number of the problems through the change orders. '. Ms. McKeehan wanted Council to think about what the continuance of this item would do in actuality Ms. Ayala mentioned that she might not want to give permission to the Public Works Director to approve additional change orders. Ms. McKeehan noted that after reviewing the change orders, Council still had the option of giving the Public Works Director permission to sign the unpaid change orders even if it was det~mdned that Council had an issue. Ms. Ayala believed Council was also authorizing the Public Works Director to sign the change orders. Ms. McKeehan confirmed that she was correct. In order to keep the project moving along, she mentioned that another possibility would be that staff could provide the change orders to Council, and if Council had a concern with any of the unpaid change orders, staffwould not make payment until it had a chance to discuss it with Council. Pleasanton City Council 10 01/20/04 Minutes