SR 05:068 - Laserfiche WebLink

Actions Taken to Assure Timely Completion of the Proiect To provide additional project management, Rob Wilson, Director of Public Works, has been assigned full time to the Callippe Preserve Golf Course and Open Space Project. Mr. Wilson will be on-site to assure the golf course is completed in an expeditious manner, the quality of the construction remains high, and the budget is closely followed. His role will be to facilitate communications with the contractor, problem-solve issues, resolve pending construction claims, and look for ways to expedite the work. Recently, one of the subcontractors for the project (Forsgren), responsible for the majority of the construction of the golf course, left the job site, claiming constructive termination. Ferma has substituted a new subcontractor (Continental Golf) for Forsgren's work and a more aggressive construction schedule has recently been developed. A new strategy has been adopted which focuses the effort on the construction of the golf course features, greens and bunkers, and placement of sod around these features to protect them from the winter rains. Seeding of the golf course will follow after the golf course feature work is completed, and the weather warms up for the germination of the grass seed. Work on the channels and planting of trees on the course will also occur this winter, as that work is not temperature dependent. Additional Work Necessary, to Complete the Proiect There are three basic increases in the cost of the project that are currently not accounted for in the existing project budget - resolution of claims ($574,000 - see paragraph below); additional consultant support for construction management and engineering support required to complete the project ($770,000 - see Attachment A); and City initiated modifications (additional work) identified during construction ($1,190,500 - see Attachment B). There is a contingency balance remaining of approximately $250,000 to offset these three areas of cost increases that brings the total increase in the project to $2,284,500. Potential funding for the increased cost was discussed previously in the report. Resolution of Claims In analyzing future budget requirements for completion of the project, claims have been sorted into 3 categories - valid, negotiable, and unfounded. Valid claims will eventually be processed as change orders, while the remainder of the claims will be negotiated at the end of the project. Staff anticipates an additional $125,000 in valid claims for the Ferma contract will be processed as change orders. These claims represent changed conditions or modifications of the character of the work with which the City concurs. Processing of these claims, however, has not yet been completed. For budgeting purposes, these claims will be accounted for at 100%. ($125,000 represents the net sum of additive as well as deductive change orders.) SR:05:068 Page 7