SR 05:048 - Laserfiche WebLink

SUMMARY: The project provides for the conversion of overhead utilities to underground utility services on private properties along First Street and Kott'mger Drive, as part of the First Street Underground Utility District. Plans and specifications were prepared for the subject project and the project was originally advertised for bids in October and November, 2004. On January 4, 2005 Council rejected all bids for the project and authorized staff to rebid the project. The project was readvertised and one bid was received. The bid of $229,000 was received from Prism Engineering of Campbell, California. Staff recommends the contract be awarded to Prism Engineering. Honorable Mayor and Members of the City Council: BACKGROUND On December 17, 2002, by resolution, the City Council formed Underground Utility District No. 02-1 (UUD 02-01) which provided for the undergrounding of the existing overhead utility lines on First Street from West Angela Street to Stanley Boulevard, and on Kottinger Drive from First Street to St. Mary's Creek. The bulk of the undergrounding conversion work will be done by PG&E. The City's efforts towards this work are divided into two projects. The ftrst contract provided for the conversion of streetlights from PG&E poles to independent fixtures (CIP NO. 25071A). The City Council approved the award of that construction contract to Richard A. Heaps in the amoum $480,342. Included was the conversion of City standard street lighting within the Underground District to decorative lighting, and the replacement of existing cobra-head lighting fixtures along First Street from Vineyard Ave to Old Stanley Blvd. The second contract constructs private utility conversions on private property (CIP NO. 025071B). Under the newly formed district, the City Council previously opted to provide for the design and construction costs for converting from overhead to underground services for residential properties and has invoked Rule 20A provisions, which pays for the construction of the underground conduit trenching 100 feet into private property and up to $1500 for each electrical panel box conversion for both residential and commercial properties. Under these provisions, commercial properties will pick up any additional costs for their conversion not covered under Rule 20A provisions. BIDDING PROCESS The project was advertised on October 31st, November 7th and November 21st, 2004. Bids were opened on December 2, and only one bid was received. In talking to other plan holders, several reasons were cited for not bidding the project, which included: the nature of work and difficulty dealing with (42) separate property owners; dealing with the uncertainty and unpredictability of PG&E's schedule; the duration of the project (1-1/2 to 2 years); the number SR 05:048 Page 2 of 4