HEXAGON TRANSPORTATION CONSULTANTS

between the City and the Consultant team. The Framework Plan will outline in detail the timing and preparation needed for each community meeting and stakeholder outreach as well as protocols for social media. This task includes up to two rounds of review and comments. While not explicitly requested in the RFP, the team has found that a well-laid-out framework can keep the entire team (consultants and City staff) aligned throughout the process and streamline the workflow. Unless noted otherwise, all notification material will be prepared in English. The team will arrange for translators and sign interpreters to be available at event meetings if requested by the City, which will be provided as an additional service and its cost is not currently reflected in our cost proposal. Additionally, all public notices will be sent three weeks prior to the date of the meeting. Project Promotion: The team will create content to be placed on a Project dashboard created using Social Pinpoint to promote outreach and education materials, document meetings, announce public events, and provide a forum for the public to submit comments. The team will create and monitor a Project phone number and email address for the public to submit voicemail and/or email comments. A Project phone number will ensure members of the public who do not have a smart phone, computer, or internet access have a method for providing comments. Outreach Strategies: The team will engage in the following outreach strategies to inform the community about the Project and solicit feedback from the community about existing safety issues, gaps and barriers, and ultimately the proposed improvements. • Outreach Events: The team will conduct outreach at three (3) public events and/or pop-up events to inform the community about the Project and solicit feedback from the community about the proposed improvements. The public events and/or pop-up events could include community bike rides and walk audits and also leverage existing Citywide events like the farmers market, walk and bike to school days, bike month, and other citywide events. These will be determined in consultation with the City staff after the outreach kickoff meeting. The intent of these events is to meet people where they are to get input on the project. In this way, input from a broad set of community voices can be received. • Community Meetings: The team will conduct two (2) rounds of in-person or hybrid community meetings to engage the public, solicit feedback, and report back to City staff and council on the community’s priorities. These meetings are envisioned to be interactive with a workshop component. The team will prepare all meeting materials (such as the PowerPoint presentation, boards, workshop materials, etc.) and graphics, but will rely on the City to book venues, provide direction signage on the day of the meeting, and other City-standard materials for meetings such as comment cards. The team will facilitate the meetings/workshops, and document each with a meeting summary. • Community Surveys: The team will create up to two (2) online community surveys to obtain additional public input. These surveys will be designed to include a combination of questions as well as interactive maps where respondents can place pins and notes identifying bike/ped- related safety and connectivity issues as well as comment on proposed improvements. The surveys will be designed in coordination with City staff, including the City’s PIO. We will coordinate with City staff to determine the timing and purpose of each survey. We will draft the survey questions and host them on the project dashboard. A short analysis report of the survey results will be prepared. • Focus Group Meetings: The team will conduct up to five (5) focus group meetings with different stakeholder/institution groups in the City to inform the project process and recommendations. This would include meetings with the schools/school district, safe routes to school task force, Docusign Envelope ID: A66136B4-F064-40A0-A06F-3AE250BD141BDocusign Envelope ID: 4FE980F4-6E17-4C71-A130-20038910AA27