Laserfiche WebLink
Page 2 of 3 <br />• Enhancing guidance on patron data retention and deletion cycles <br />• Adding a placeholder for AI technology to allow flexibility for future developments. <br />In response, staff provided the following revisions to the second draft of the Privacy Policy: <br />• Reorganizing the document to streamline content and improve the organization of the <br />document to enhance clarity <br />• Adding a table of contents and glossary to improve accessibility for users <br />• Ensuring flexibility in vendor listings to accommodate changes over time <br />• Providing clarification on state library privacy laws and adding titles to citations <br />• Aligning privacy practices with evolving technologies. <br /> <br /> <br />DISCUSSION <br />The revised Library Privacy Policy Draft (Attachment 1) incorporates the recommendations <br />from the Library Commission, the Library and Recreation Department’s DEIB workgroup, the <br />City IT Department, and the City Attorney’s Office. These updates reflect best practices in <br />library services, legal compliance, and transparency. <br />If approved, the Library Privacy Policy would replace the Confidentiality of Library Records <br />Policy (1999) (Attachment 2), providing a new framework for library privacy while addressing <br />changes in data collection and management and record retention. <br /> <br />Commissioners are asked to review the second draft of the policy and recommend that the <br />City Council consider a Resolution to Adopt the Library Privacy Policy and rescind the <br />Confidentiality of Library Records Policy (1999). <br /> <br />EQUITY AND SUSTAINABILITY <br />A strong library privacy policy ensures that patron personal data is protected, and that no <br />community group is disproportionately affected by data collection or surveillance. Clear privacy <br />guidelines remove barriers to understanding library resources and foster trust and <br />inclusiveness with community members, making the library a safe space for all. <br /> <br />OUTREACH <br />No outreach has been conducted in advance of this item. Once the final policy is approved, it <br />will be shared with the community. The Library Privacy Policy will be communicated through <br />library facility signage, the website, and newsletters. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />This policy update advances the following Citywide goals and strategies: <br /> <br />ONE Pleasanton Citywide Strategic Plan <br />• Building a Community Where Everyone Belongs, Strategy 3 – Implement high priority <br />items from the Library and Recreation Strategic Plan to continue to deliver activities and <br />programs that meet the needs and interests of the community. <br />1. Library and Recreation Strategic Plan <br />o Goal D. Organizational Effectiveness and Talent Management – Foster a <br />productive and engaged workforce and efficient service delivery in a way <br />Page 11 of 34