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organization, has a formal partnership with the City and meets certain established criteria that allow for priority field space allocation. Currently the City charges $18 per hour, per field when lights are required, but there is no fee in place for rental / use of the field itself. City staff completed a benchmarking analysis of other similar and surrounding Cities and documented their Co -Sponsored Group rate. We expanded upon the comparison to show full field use rate scheduled and indicated the Co -Sponsored rate for reference. This allows to see where a Co -Sponsored rate typically falls within tiers of rates charged by each agency. See Appendix F. Types of fees surveyed include field use fees based on type of user and type of field, which is how the City of Pleasanton would ultimately like to establish their proposed field rate structure: Natural Grass, Co -Sponsored Rate — per hour, per field Synthetic Turf, Co -Sponsored Rate — per hour, per field Light Usage Fee — per hour, per field (not evaluated by NBS) The city's co -sponsored groups do not currently pay for field usage, yet as shown in the comparison, it is a standard practice for other cities to charge, and the rate is based on the overall established rental scale adopted by City Council for all types of potential renters of field facilities. To ensure that any proposed rate for Co -Sponsored Group field usage does not exceed the costs of providing services, City staff performed a cost analysis. The following table documents the results of City staff's cost analysis, and NBS' review of that analysis: Table 4. Field Use Cost Per Hour Analysis Cost ComponentCost Recreation Staff $ Parks Administration - 00140400 Parks Maintenance - 00140401 Repair&Replacement - Fund 518 210,653 2,877,780 5,801,326 725,256 Attributable $ to 210,653 1,297,701 1,777,297 33,525 Total Costs $ 9,615,015 $ 3,319,175 Total Rentable Field Hours - Natural Grass and Synthetic Turf 66,432 Hourly Usage Cost - Natural Grass and Synthetic Turf $ 49.96 Total Replacement Cost Synthetic Turf ($1M every 10 years, per field) 300,000 300,000 Total Rentable Field Hours - Synthetic Turf 10,128 Hourly Usage Cost - Synthetic Turf Replacement Cost $ 29.62 Maximum Hourly Usage Fee . Natural Grass $ 49.96 Maximum Hourly Usage Fee - Synthetic Turf S 79.S8 As shown, the maximum per hour, per field fee for Natural Grass and Synthetic Turf Field Use is $49.96 and $79.58, respectively. The following provides further explanation of each Cost Component and Hourly Usage Cost Calculation shown in the table: Recreation staff spends time each year issuing field use permits, coordinating with co- sponsored group representatives, coordinating with parks, scheduling field use allocation, visiting fields during usage events, assisting with field closures, etc. Costs were calculated utilizing fully burdened hourly rates developed under the process described in the section above, and a total of 1,550 estimated hours of staff support across various positions. --)NBS