Parks and Recreation Commission Meeting Agenda Packet - 11142024

Page 4 of 5 In year three (FY27/28), at 15% cost recovery ($7.50/hour grass, $12.00/hour synthetic), revenue is estimated to be $244,784. This includes all athletic field use, both grass and synthetic turf. In addition to option one, Table 3 shows other 3-year period options at various cost recovery ranges. Option 2 reflects cost recovery starting at 10% in year one ($5.00/hour grass, $8.00/hour synthetic), 15% in year two ($7.50/hour grass, $12.00/hour synthetic), and 20% in year three ($10.00/hour grass, $16.00/hour synthetic). The third option reflects cost recovery starting at 15% in year one ($7.50/hour grass, $12.00/hour synthetic), 20% in year two ($10.00/hour grass, $16.00/hour synthetic), and 25% in year three ($12.50/hour grass, $20.00/hour synthetic). While more beneficial to the City, these higher cost-recovery numbers represent a more significant change for the user groups who have historically not paid field rental fees. This lower cost recovery method allows the fees to be implemented in a way that is not overly burdensome to the organizations or the participants. It is important to note that these fees do not reflect fees for special requests, such as lower mow heights, which will be charged to co-sponsor groups at actual costs to the City. EQUITY AND SUSTAINABILITY Generating revenue to offset a portion of the costs for field maintenance helps ensure fiscal sustainability for programs and services that benefit the community. OUTREACH A summary of the field rental fee cost analysis and fee recommendations were emailed to each co-sponsored user group on October 28, 2024. Staff requested review and feedback by November 4, 2024. Staff also called via telephone each co-sponsored user group on Friday, November 1, 2024, to offer a direct line of communication for feedback and remind them of the review and feedback submittal date. Feedback and responses are included in this staff report (Attachment 4). Staff also sent an email notification on November 8, 2024, for the November 14, 2024, Parks and Recreation Commission meeting with a link to the agenda packet for review. STRATEGIC PLAN ALIGNMENT This action advances the following Citywide goals and strategies: ONE Pleasanton Citywide Strategic Plan • Funding Our Future, Strategy 1 - Develop a long-term strategy for funding operations and maintenance needs to ensure reliability of community-owned facilities and infrastructure and continuity of City services. • Building A Community Where Everyone Belongs, Strategy 3 - Implement high priority items from the Library and Recreation Strategic Plan to continue to deliver activities and programs that meet the needs and interests of the community. • Investing In Our Environment, Strategy 7 - Continue to invest in parks, bicycle, and pedestrian infrastructure, and public art to improve traffic safety, promote climate resilience, and increase equitable access to cultural and recreational opportunities Page 20 of 56