GHAD MEETING AGENDA PACKET - Laserfiche WebLink

Page 2 of 4 percent of the contract amount) for unforeseen yet necessary related work. BACKGROUND Geologic Hazard Abatement Districts are authorized by California Public Resources Code §26500. Like all special assessment districts, a GHAD assesses property owners for a benefit they receive that is special to them. In Pleasanton, property owners within the GHADs benefit from having the City monitor and repair landslides or similar geologic damage that may occur unexpectedly in their neighborhoods. The GHADs provide needed funding for the City to conduct bi-annual inspections as well as periodic maintenance of slope ditches and downstream drainage networks to lessen the likelihood of landslide occurrence. Maintenance work within the GHADs was previously performed during the winter of 2022/23. Two years of inspection and monitoring within each GHAD now indicates significant routine maintenance is required beyond what is possible using only funds budgeted for FY 2024/25. DISCUSSION This project will perform routine maintenance work to prevent, mitigate, abate, or control geologic hazards within the City’s four Geologic Hazard Abatement Districts (GHADs): Laurel Creek (The Preserve, Oak Hill Estates and Kolb Ranch), Moller Ranch, Lemoine Ranch, and Oak Tree Farm. All four GHADs are located on the west side of Foothill Road in hillside areas where potential geologic hazards exist (see Attachment 1). The work generally involves cleaning storm drain ditches and inlets and preparing hillside slopes for winter rain. The project was advertised with a bid opening on October 23. The City received two bids with the lowest responsive bid submitted by Brannon Corporation (see Attachment 2). The low bid amount was approximately 44 percent higher than the Engineer’s Estimate of $180,000 due to unexpectedly high prices for required work that was newly identified as compared to the prior 2022/23 contract. Staff recommends against re-bidding the project because winter rain could exacerbate issues to be addressed with the contract thus further increasing costs. In addition, the work schedule was selected to align with a traditionally slow period for contractors and their workforce. The City Engineer recommends awarding the construction contract to Brannon Corporation in the amount of $258,970. The total expected construction contract expenditures from each GHAD fund are as follows: A budget amendment is needed to increase the FY 2024/25 GHAD Operating Budgets to fund the maintenance needs as shown in the following table. The additional required fund will be drawn from the GHAD reserve fund (see financial impact section for detail). The total balance of the GHAD reserve funds after the adjustment is $1,191,035. Page 4 of 8