GHAD MEETING AGENDA PACKET - Laserfiche WebLink

Page 1 of 4 Item #1 CITY COUNCIL AGENDA REPORT December 3, 2024 Public Works - Engineering Division TITLE: AUTHORIZE AN INCREASE TO THE FY 2024/25 GEOLOGICAL HAZARD ABATEMENT DISTRICTS OPERATING BUDGETS; APPROVE PLANS AND SPECIFICATIONS, AWARD A CONSTRUCTION CONTRACT TO BRANNON CORPORATION IN THE AMOUNT OF $258,970 WITH AN APPROXIMATE 10 PERCENT CONTINGENCY OF $25,898 FOR THE GEOLOGICAL HAZARD ABATEMENT DISTRICTS MAINTENANCE PROJECT, AND APPROVE THE BUDGET AMENDMENTS SUMMARY This project will perform routine maintenance work to prevent, mitigate, abate, or control geologic hazards within the City’s four Geologic Hazard Abatement Districts (GHADs). The GHADs include Laurel Creek (The Preserve, Oak Hill Estates and Kolb Ranch), Moller Ranch, Lemoine Ranch, and Oak Tree Farm. All four GHADs are located on the west side of Foothill Road in hillside areas where potential geologic hazards exist (see Attachment 1). In general, the work involves cleaning storm drain ditches and inlets and preparing hillside slopes for winter rain. Maintenance work within the GHADs was previously performed during the winter of 2022/23. Two years of inspection and monitoring within each GHAD now indicates significant routine maintenance is required beyond what is possible using only funds budgeted for FY 2024/25. Staff recommends an increase to both the Laurel Creek and Lemoine Ranch GHADs' FY 2024/25 operating budgets, utilizing funds held in reserve. The increase will allow the City Manager to execute a maintenance contract based on competitive bids received from contractors to perform the necessary work. Bids were received on October 23, 2024. Staff recommends awarding a construction contract to the lowest responsive and responsible bidder, Brannon Corporation, in the amount of $258,970 and allocating an approximate 10 percent contingency of $25,898 to complete the project. If a contract is executed, construction is expected to occur from December 2024 through February 2025. RECOMMENDATION 1. Authorize a budget amendment to increase the FY 2024/25 GHAD Operating Budgets for Laurel Creek in the amount of $100,000 and Lemoine Ranch in the amount of $20,000 for a total amount of $120,000 to fund current maintenance needs. 2. Approve plans and specifications and award a construction contract to Brannon Corporation for the low bid amount of $258,970. 3. Authorize the City Manager to enter into the construction contract. 4. Authorize the Director of Public Works, or authorized staff, to approve and execute contract change orders for a not-to-exceed amount of $25,898 (approximately 10 Page 3 of 8