CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 3 agencies that administer federal funds to local agencies. The SS4A Grant is unique in that the program is set up for grant recipients to work directly with the US DOT in managing and administering the project and grant funds. Staff submitted the grant application in July 2023. In December 2023, the US DOT awarded the City $240,000 to develop the PTAP. Grant agreement work with the West Coast office of US DOT began in earnest in March 2024; a draft of the agreement was sent to the US DOT headquarters in May 2024. In August 2024, US DOT headquarters approved the draft agreement for execution. The grant agreement is between the City and the Federal Highway Administration, a department of US DOT. DISCUSSION The PTAP will be a comprehensive transportation safety action plan that will also satisfy eligibility requirements for future federal and state transportation funding opportunities, such as the Highway Safety Improvement Program, One Bay Area Grant, Active Transportation Program, and SS4A Implementation grants. This unifying document will take the spirit, policies, and concepts from Complete Streets, Vision Zero, and All Ages and Abilities design to develop recommended improvements to the transportation system. Staff recommends the City Council authorize the City Manager to execute the attached funding agreement which outlines the responsibilities, milestones, and requirements of both the US DOT and City to ensure successful delivery of the PTAP. The agreement also outlines the total cost of $300,000 to complete the PTAP, with $240,000 in SS4A Grant funding, and a required 20 percent local City match of $60,000. The $60,000 in local match is budgeted and available in the Traffic Engineering Professional Services account. Next Steps Upon execution of the agreement, staff will advertise a Request for Proposals to solicit specialized professional service support to develop the PTAP. Once a firm has been selected, staff will return to the City Council to seek authorization for the professional services agreement. EQUITY AND SUSTAINABILITY Not applicable, as this item is a routine matter of City business. OUTREACH No outreach was conducted, as this item is a routine matter of City business. STRATEGIC PLAN ALIGNMENT Approval of this action advances the ONE Pleasanton strategic goals of Funding Our Future, Strategy 2 - Identify expanded and new revenue sources to address significant infrastructure needs, and Investing in Our Environment, Strategy 7 - Continue to invest in parks, bicycle, and pedestrian infrastructure, and public art. The PTAP is now a requirement to qualify for state and federal funding; this action will allow the City to maintain eligibility for future significant grant funding in support of planned capital improvement projects. FISCAL IMPACT The total cost to develop the PTAP is projected to be $300,000. The US DOT will provide Page 28 of 218