BAAHA (AMENDMENT) - Laserfiche WebLink

BAAHA Scope of Services Contract Year 2024/25 | Page6 BAAHA will maintain all inquiries and information acquired through their intake system in a proactive database. Households maintained in the database will be contacted each time a PHAP opportunity comes on market. Program Application and Screening BAAHA will apply its established BMR Lottery Program Application to conduct the preliminary lottery screening process. Completed submitted reviewed applications enable BAAHA to conduct PHAP eligibility and preference screening and to provide a preliminary “lottery” eligibility determination, including “ranking preference points”. BAAHA will handle all activities associated with Program Screening activities, including and not limited to: • Collection and storage of Lottery applicant information. • Conducting underwriting to determine preliminary lottery eligibility and preference points. • Follow up to address questions, concerns, and disputes that lottery applicants may have regarding their lottery status determinations. Lottery BAAHA will conduct the lottery. Prior to conducting the first PHAP lottery, BAAHA will finalize lottery guidelines and protocols applied to the lottery with the City. BAAHA will handle all activities associated with the lottery, including: • All follow up notifications to the Lottery applicants regarding requirements, key dates, and outcomes associate with the lottery. • Follow up to address questions, concerns, and disputes that lottery applicants may have regarding their lottery draw and ranking determinations. PHAP Underwriting BAAHA will provide all services to conduct and finalize the PHAP underwriting process. These activities will include and not be limited to: • Working directly with a PHAP approved/certified Lender to collect and review required documentation from the lottery winner to complete the Program approval process. • Interacting with the Lender to coordinate findings and to secure final Program approvals. • Submit recommendations for the lottery winner(s) Program approval or disapproval. • Establish and advance efforts with a backup buyer(s), in case the 1st ranked lottery winner is disapproved. • BAAHA internal underwriting system will populate all required PHAP City documents. These documents will be prepared by BAAHA and sent to the City, escrow company, and 1st lender for review and approval. Upon securing approval, BAAHA will send final documents to escrow, with escrow instructions for signing. Under current COVID restrictions, BAAHA normally has the City sign their documents first, and then have them delivered to escrow for the buyer to sign. Property Resale Administration and Fee BAAHA will coordinate, implement, and administer all the tasks required to conduct the resale of PHAP properties. Docusign Envelope ID: 473ECB6B-08F5-49E6-8BF9-53FFB6D72DE6