CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 3 The CCCPH requires the City to prepare and submit to the SWRCB a Cross-Connection Control Plan (CCCP) by July 1, 2025. The CCCP must detail the following essential information: • How the City will achieve and maintain compliance with the CCCPH directives. • Description of the process, personnel, and timeframes for completing hazard assessments. • Description of the legal authority to implement corrective actions against water users if necessary to achieve CCCPH compliance. • Description of the City’s backflow program, tracking, and procedures for responding to backflow incidents. • Description of the corrective actions the City will implement when a cross-connection exists and/or a backflow protection assembly requires repair/ replacement. • Description of public outreach and education as required under the CCCPH. In addition, the City is required to conduct an initial hazard assessment of the potable distribution system. The hazard assessment will identify actual or potential cross-connection hazards, the degree of hazards, and any backflow protection needed. The SWRCB is the regulating authority over submitted cross-connection control plans. Following the City’s CCCP submittal, the SWRCB will review and approve the plan. Due to the uncertainty of how long it will take to receive SWRCB's review comments and the potential need for assistance on CCCP revision, the proposed contract term is three years. DISCUSSION Specialized cross-connection control and backflow experience assistance are necessary to provide the City with the technical knowledge needed to develop the CCCP and guidance/recommendations on assessing the degree of hazard for potential site hazard assessments. Under the proposed contract, staff will be provided with recommendations for appropriate measures, programmatic standard changes, or both necessary to achieve and maintain CCCPH compliance in relation to the existing City processes and standards. The City received two proposals in response to the RFP, which was announced on the City’s website and Bidnet Direct. The two firms that submitted proposals were West Yost & Associates, Inc. and HydroCorp, LLC. The proposals received were evaluated based on disclosed evaluation criteria, which included a thorough understanding of the CCCPH, project approach, selected project team qualifications, demonstration of relevant experience, and financial feasibility. Staff recommends the selection of West Yost & Associates, Inc. for contract award of these services based on its detailed understanding of the scope of work, qualifications, relevant work history, and reasonable pricing of $103,158 with a 20 percent contingency of $20,632 for a total not-to-exceed amount of $123,790. EQUITY AND SUSTAINABILITY As a full-service municipality, the City provides a wide range of services and programs to meet the needs of all community members. Completing the Cross-Connection Control Plan will ensure the protection of the drinking water system from sources of contamination caused by cross-connections. Page 51 of 90