CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 3 The Engineer’s Reports approved by the City Council on June 18, 2024, allocated funding for a Proposition 218-compliant vote for the Moller Ranch and Ponderosa-Del Prado LMDs. The reserve fund for each LMD will be utilized to fund the costs of the public outreach and balloting procedures required to increase the assessments to cover actual costs and to align with Proposition 218 requirements.  In July 2024, staff advertised a Request for Qualifications (RFQ) for financial and engineering services to update the Engineer’s Reports and provide Proposition 218-compliant balloting procedures for the Moller Ranch and Ponderosa-Del Prado LMDs. DISCUSSION SCI’s professional services will include public outreach and a Proposition 218-compliant vote to increase assessments for the Moller Ranch and Ponderosa-Del Prado LMDs to address existing funding deficiencies. The LMD assessments have not been increased since the formation of the districts. Ponderosa-Del Prado was formed in 1984, and Moller Ranch was formed in 1995. There was no escalation or inflation factor included in the approval of the districts, which has been the primary factor leading to the funding shortfall. Two consulting firms submitted a Statement of Qualifications (SOQ) for the project prior to the July 26, 2024, submittal deadline. Staff reviewed the SOQs and invited both firms for interviews. The interviewed firms were SCI Consulting Group, Inc., and Harris. Based on the ratings of the SOQ, interviews, and reference checks, staff recommends awarding the contract to SCI Consulting Group, Inc. for $64,690 (see Attachment 1) and approving a design contingency of 10 percent, approximately $6,500. The contingency will allow the City to conduct further public outreach, if necessary, or respond to concerns brought up during the outreach process. Schedule Award of contract October 1, 2024 Public outreach Nov. 2024 – April 2025 Balloting procedure May/June 2025 Finalize Assessment changes July/August 2025 EQUITY AND SUSTAINABILITY Not applicable, as this item is a routine matter of City business. OUTREACH Prior to the Proposition 218 vote, staff and the consultant will hold public outreach meetings and will poll the LMD property owners. STRATEGIC PLAN ALIGNMENT Approval of this action advances the Citywide ONE Pleasanton strategic goal of Funding our Future, Strategy 1 - Develop a long-term strategy for funding operations and maintenance needs to ensure reliability of community-owned facilities and infrastructure and continuity of City services. FISCAL IMPACT A total of $80,000 is budgeted in the Moller Ranch ($40,000) and Ponderosa-Del Prado Page 25 of 90