CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 1 of 3 Item #5 CITY COUNCIL AGENDA REPORT October 1, 2024 Public Works - Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY GOLDEN STATE CONSTRUCTION & UTILITY, INC., APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ALTA ARCHAEOLOGICAL CONSULTING LLC FOR THE ANNUAL SEWER COLLECTION SYSTEM IMPROVEMENTS PROJECT, CIP NO. 24278, AND APPROVE A BUDGET AMENDMENT IN THE SEWER REPLACEMENT FUND SUMMARY This project addressed several sewer lines and structures needing replacement or rehabilitation on Regency Drive at Meadowlark Park, W. Angela Street between Main and First Streets, at the intersection of California Avenue and Washington Street, and Arendt Way between First and Second Streets. Work also included the realignment of the sewer main at Bernal Avenue west of W. Lagoon Road, which is preventative work to avoid potential service impacts associated with the continuing erosion of the banks of the Arroyo de la Laguna, and work to divert sewer flows along Rose Avenue from the current west-to-east system to an existing system to run east-to-west. The work has been completed in accordance with the City Engineer’s approved plans and specifications and to the satisfaction of the Director of Public Works. The project is recommended for acceptance as complete by the City Council. Unforeseen circumstances required additional excavation requiring archeological monitoring that Alta Archeological Consultants performed; staff recommends approving a contract amendment in the amount of $7,545 to cover the additional services and to close out the contract. RECOMMENDATION 1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion. 2. Authorize release of the retention in the amount of $35,795 to Golden State Construction & Utility, Inc. 30 days after recordation of the Notice of Completion. 3. Approve a budget amendment to return the project’s balance of $754,426 to the fund balance in the Sewer Replacement Fund (Fund 431). 4. Approve an amendment with Alta Archaeological Consulting LLC, extending the term through September 30, 2024, and increasing the total contract amount to $24,345, an increase of $7,545 from the initial $16,800. BACKGROUND On October 3, 2023, the City Council awarded a contract to Golden State Construction & Utility, Inc. for the not-to-exceed amount of $544,000, authorized the Director of Public Works to execute change orders up to $82,000 and approved a contract with Alta Archeological Consultants for $16,800 for the Annual Sewer Collection System Improvements Project, CIP Page 20 of 90