CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 1 of 2 Item #4 CITY COUNCIL AGENDA REPORT October 1, 2024 Public Works - Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY VILLALOBOS & ASSOCIATES, INC. FOR THE ANNUAL CURB AND GUTTER FOR STREET RESURFACING PROJECT, CIP NO. 24509 AND APPROVE A BUDGET AMENDMENT TO RETURN $21,412 TO THE GAS TAX FUND SUMMARY The 2024 Curb and Gutter for Street Resurfacing project consisted of removing and replacing damaged concrete sidewalks, curbs, and gutters. The project also included the installation or modification of the Americans with Disabilities Act (ADA) pedestrian access ramps and pedestrian push buttons where none existed or were significantly out of compliance with current ADA standards. On February 20, 2024, the City Council awarded the contract to Villalobos & Associates, Inc. The work has been completed in accordance with the City Engineer’s approved plans and specifications and to the satisfaction of the Director of Public Works. The project is recommended for acceptance as complete by the City Council. RECOMMENDATION 1. Accept the project as complete and authorize the City Clerk to file a Notice of Completion. 2. Authorize release of the retention in the amount of $39,396 to Villalobos & Associates, Inc., 30 days after the recordation of the Notice of Completion. 3. Approve a budget amendment to return the project’s unused balance of $21,412 to the Gas Tax fund balance (Fund 160). BACKGROUND On February 20, 2024, the City Council awarded Villalobos & Associates, Inc. a contract for $720,618 and authorized the Director of Public Works to approve change orders up to the project contingency amount of $72,000. Construction began in March 2024 and was substantially completed in June 2024. DISCUSSION As part of the City’s Pavement Program, this annual project addresses concrete improvements in advance of the annual paving projects. The project removed and replaced 10,349 square feet of sidewalk and 1,588 linear feet of curb and gutter. The project also installed 42 new ADA pedestrian ramps and made improvements to 10 pedestrian refuge/passageway islands, and two existing pedestrian ramps were modified to be ADA-compliant. Additionally, 97 linear feet of valley gutter were replaced, and 56 pedestrian push-button poles were installed or modified to meet new ADA standards. Recent ADA laws require that ADA ramps be directional with the crosswalks, or the truncated ADA domes must expand across the crosswalks. This requirement resulted in the replacement of all ADA ramps where only one ramp serves two Page 15 of 90