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Docusign Envelope ID: CA40CEF5-FCF4-4B9C-9DED-480ECB315666 <br />EXHIBIT B <br />CONDITIONS FOR PAYMENT BETWEEN <br />CITY OF PLEASANTON <br />AND <br />Legal Assistance for Seniors - <br />Legal and Supportive Services, Medicare Counseling and Education for Pleasanton Seniors <br />1. CLIENT CONFIDENTIAL INFORMATION: <br />The City shall be allowed to review case work history information . The purpose of the City's review is to see <br />randomly selected client information to determine the adequacy of record keeping and quality of services <br />performed. <br />2. BILINGUAL ASSISTANCE <br />The Contractor shall provide bilingual professional staff as needed to serve its clients. <br />3. METHOD OF PAYMENT <br />All requests for reimbursement shall be in a format approved by the City and shall be submitted to the City <br />on a monthly basis with supporting documentation of actual costs incurred. Requests for reimbursement <br />must be received within 30 days of the end of each claim month. <br />For public service projects, reimbursements shall be submitted on a monthly basis and shall be organized <br />according to a "fee for service" system (as opposed to a pro-rating of the total yearly grant amount by month <br />or by quarter). Specifically, the Contractor shall develop a reasonable fee basis for the unit cost of providing <br />service to its clients (e.g ., per client , per visit, per hour, or other applicable basis). This fee basis shall be set <br />forth in Attachment B-1. Requests for reimbursement shall be expressed in terms of this fee basis and the <br />actual level of service provided during the month for which the invoice is being submitted (e .g., number of <br />clients served, number of visits, number of hours of service , or other applicable measure). Supporting <br />documentation of the level of service shall be included as an attachment to the invoice. Any modifications to <br />the fee basis during the term of this Agreement shall be submitted to the City for review and approval prior <br />to the submittal of new invoices. <br />Any adjustments made by the fiscal auditors at the year-end audit, under the American Institute of CPAs <br />(AICPA) guidelines and other relevant federal regulations, should be brought to the attention of City staff for <br />reconciliation . <br />Monthly invoices should include, by line item, documentation of the expenditure of matching funds on the <br />City contract. <br />Page 9 <br />Docusign Envelope ID: 2D046EA3-3EAC-4B50-9E52-5CAAFF47F1ED