IMPERIAL MAINTENANCE SERVICES, INC.

the start of the first day of work. The ID card must be worn in plain sight while working in our facilities • These are issued to the individual and must Not be shared amongst janitorial staff • The Contractor shall be responsible to ensure each employee complete a Prox Card Request form (form provided by the City). All staff must be photographed for a Prox ID card to be issued. • The Contractor shall also notify the Contract Administrator if and when an employee resigns or is terminated by the Contractor. Contractor must submit the Prox ID card and keys to the City, in a timely manner. • Non-employees or family members will NOT be allowed in any city facility at any time. Only authorized Janitorial Staff may be present during hours of service. • For Security purposes janitorial staff shall secure all external/internal doors and windows of the City-owned facilities maintained by the Contractor. The City shall provide the Contractor a schedule for lock-up procedures upon awarding the proposal. All janitorial staff must set alarm systems when vacating an unoccupied building. 7. Uniforms – the Janitorial Staff shall be clearly identified with the Contractor’s logo or emblem of the Contractor clearly displayed. Prox cards shall be visible at all times. 8. Safety Training & Procedures – Contractor must provide a copy of its safety training program that includes, but are not limited to, training staff on hazardous material, MSDS, safety procedures, and safe work practices. This is required before Contractor can begin performing its services. • All OSHA Safety Requirements must be adhered to by the Contractor while on-site, including all safety guidelines for the use of cleaning chemicals and personal protective equipment (PPE) 9. Inspections - The Contract Administrator or their designee will periodically inspect the work to assist in ensuring the work meets City's standards and is following the guidelines set forth in Exhibit B. 10. Non-Compliance – If the City, upon inspection, determines that any facility has not been serviced according to the specifications, a notice outlining the deficiencies will be e-mailed to the Contractor. Upon receiving a notice of non-compliance, Contractor must correct the issue/concern immediately. City will not be obligated to pay the Contractor for any services not performed at specified location and date. Contractor must provide a written response to the Contract Administrator, once the work has been completed, with justification as to why services were not performed. 11. Monthly/Weekly Reports – Contractor must provide a monthly report broken down by weeks for all services performed by Janitorial staff, with the following information: Location, Week of Service, Days of the week, Personnel, and time spent cleaning at each location. This report should accompany each invoice submitted for payment. It is essential that this report is complete and approved to facilitate the timely processing and remittance of payment. Sample of Weekly Log Routine Scheduled Facilities Location Week of Service Days of the Week (circle day) Staff Performing Duties Hours Serviced Docusign Envelope ID: 63064DDF-CD61-4FD9-95EE-F584ECAC62DC