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4 Project Understanding Tetra Tech understands that the goal of this project is to update the City of Pleasanton’s (City) Emergency Operations Plan (EOP) and Annexes. Tetra Tech proposes to use the program architecture outlined in Comprehensive Preparedness Guide (CPG) 101 version 3 as the foundation of our review and assessment to objectively assess and develop each component of the plan in accordance with best practices industry standards, and state and federal guidance that includes: • National Incident Management System (NIMS) • National Response Framework (NRF) • Standardized Emergency Management System (SEMS) • National Fire Protection Association (NFPA) 1600 Technical Approach Task 1: Project Initiation Project Planning Meeting Tetra Tech’s project manager will begin the project by conducting a one-hour virtual project planning meeting with the City’s project sponsor. The objectives of this meeting will be to confirm the project timeline, confirm agencies participating in the project, and discuss the documents that will be reviewed in Task 2. Additionally, during the meeting, Tetra Tech’s project manager will discuss the City stakeholders that will be involved as the Planning Team to support the review of the plan drafts and determine who from the City should be granted guest access to a project Microsoft Teams site. The site will serve as a documentation repository and support version control for draft and final deliverables. Project Management Plan Following the project planning meeting, Tetra Tech will develop a project management plan to serve as an operational guide for project execution. The project management plan will outline the project scope, establish the project schedule and project team, and outline communications protocols. The project management plan will also identify key personnel from the city and supporting agencies for inclusion in the assessment and planning process. The plan will be submitted to the City’s project sponsor five business days following the project planning meeting. Kickoff Meeting Working with the project sponsor, Tetra Tech will schedule and conduct an in-person kickoff meeting with the stakeholders selected to be on the planning team. The objectives of this meeting will be to provide an overview of the EOP update process, outline their expected level of involvement in the update, and present the project schedule. We will also use this meeting to discuss the roles their departments and agencies would play in an emergency response operation, and get their feedback on updates they would like to see made to the plan. This meeting will take up to two hours and be supported by two members of the Tetra Tech team. DocuSign Envelope ID: 617B9B2E-5FA3-4D49-A8B0-1A794D1CD9A7