KAYUGA SOLUTION, INC. - Laserfiche WebLink

28246 Crown Valley Parkway F-216, Laguna Niguel, CA 92677 www.kayugasolution.com 5.Task 5 - Determine the Desired Level of Service Levels of service are defined as the standard and quality of services to be provided. Defining and documenting the levels of service enables the City to establish balance between the levels of service and the cost of service. The key objective of asset management is to balance levels of service, cost of service, risk, and user expectation. Once the cost of service is better understood, the City can improve efficiency through better processes and risk mitigation. Kayuga will work with the City to develop desired levels of service for the facilities and asset classes owned and managed by the City. The desired levels of service will be established considering the elements of safety, aesthetics, strategic goals of the City, social benefits, economic benefits, sustainability, and more. For buildings, desired levels of service may be related to Facility Condition Index. For walkways, the levels of service may be related not only to condition but also to mitigating trip hazards (i.e., sidewalk uplifts). Deliverables •Level of Service template and memo 6.Task 6 - Perform Life Cycle Cost and Cost of Ownership Analyses A key aspect of asset management is to plan ahead and understand the cost required to sustain services. To address this aspect, Kayuga will perform life cycle cost assessment for each asset in the asset register. The life cycle cost assessment estimates the cost required to perform maintenance, refurbishment, and/or replacement for each asset. Life cycle cost assessment can be performed for any designated planning horizon (e.g., 5 years, 10 years, 20 years, 50 years) requested by the City. An important element of the life cycle cost process is the concept of management strategy. Kayuga will develop management strategies to characterize the life cycle behavior of all assets. These management strategies will include useful life as well as the timing and cost of maintenance and refurbishment activities. These management strategies will be influenced by the City’s established levels of service. Kayuga will provide the City with a management strategy table and a renewal profile showing projected annual rehabilitation and replacement funding needs over the planning horizon. Kayuga will highlight the estimated budget required to maintain the assets. Kayuga will utilize IRIS for life cycle cost calculation. IRIS will use the City’s asset register and management strategies to calculate a life cycle cost of ownership for each asset. IRIS will model financial requirements and average investment requirements for any planning horizon chosen by the City, and it will identify the following for each year: •Assets requiring action •Type of action required (maintenance, rehabilitation, or replacement) •Estimated cost for each asset action •Estimated total budget required for each year The long-range financial needs will be viewable at any level in the asset hierarchy (e.g., by facility, by park, by asset). Where limited budget is a concern, IRIS will help the City prioritize the actions based on risk and provide a minimum life cycle cost. This ensures all investments are prioritized and provides a transparent and consistent way to communicate how effectively asset investments are being made. DocuSign Envelope ID: 2AC71EFF-5DE0-4EA1-85F8-30219C7F24ECDocuSign Envelope ID: 5C9E3D6D-78BE-43C5-A919-929E9BC66BC0