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Resolution No. 2024-013 <br /> Page 2 of 3 <br /> SECTION 2. Amends the Purchasing Procedures and Manual by adding a new Section <br /> 4.3.5. as follows: <br /> 4.3 Public Works Projects. <br /> 4.3.5. Administrative agreement amendment in time-critical situations <br /> 4.3.5.1. Amendments to increase the scope of work for a previously approved <br /> public works project agreement may be administratively approved by the <br /> City Manager, Director of Public Works, and Director of Finance in time- <br /> critical situations for: (a) agreements approved by the City Council <br /> pursuant to 4.3.4., above; and (b) agreements where such extra work <br /> would make the revised agreement amount exceed $200,000. <br /> 4.3.5.2. A time-critical situation is when an unforeseen circumstance arises during <br /> the course of a public works project and an immediate change-order is <br /> needed to add extra work or materials to: (a) minimize time that active <br /> construction projects impact critical transportation and services (e.g. <br /> open trench closing street or park); (b) maintain schedule coordinated <br /> with other agencies or utilities (e.g. work timeline during limited season <br /> that state agency allows work in stream); or (c) prompt attention reduces <br /> total costs (e.g. construction project encounters underground storage <br /> tank that must be removed and delay will increase mobilization costs). <br /> Such time-critical determination shall be made in the reasonable <br /> judgment of the Director of Public Works and concurrence by the City <br /> Manager and Director of Finance or their designees. <br /> 4.3.5.2. An amendment to add such time-critical extra work to a public works <br /> project agreement may be administratively approved by the City <br /> Manager, but must be brought to the City Council for ratification and <br /> funding allocation at the next Council meeting when noticing and agenda <br /> requirements can reasonably be met. <br /> SECTION 3. This resolution shall be effective immediately upon its passage and <br /> adoption. <br /> PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at <br /> a regular meeting held on April 16, 2024. <br /> {Vote and signatures to follow on next page} <br />