HF&H CONSULTANTS, LLC. - Laserfiche WebLink

recommendation to City Council in order to ensure that the evaluation and recommendation to City Council is based on the final contract terms and costs.HF&H will lead the negotiations to finalize the recycling agreement for execution.This includes the following tasks: 1.Facilitating a series of up to three negotiation meetings with the City and each of the two short-listed proposer; 2.Conducting analyses required to support the negotiations process and to determine the reasonableness and appropriateness of the requests of the selected proposer; 3.Finalizing the agreement document based on the results of negotiations,and with the assistance of City staff,for execution by the City and proposer; 4.Documenting the results of the negotiations process in a PowerPoint style presentation or staff report for the benefit of the City Council and public;and, 5.Presenting the final negotiated agreement to the City Council for approval. The budget for this project Task anticipates that the City will manage the process of getting the agreement fully executed by both parties including all required attachments, exhibits,forms,and other information needed. COMPENSATION AND BUDGET The estimated hours by staff and task are described in Figure 1 below.We propose to bill you on an hourly basis up to the $91,510 shown.Before proceeding with any out-of- scope work (e.g.,additional meetings,additional analysis or drafts of documents),we would immediately notify the City staff to agree on an amended scope of work,schedule and budget. Due to the dynamic nature of these types of projects,this estimate may be greater or less than what is needed to perform the project.As such,HF&H reserves the right to adjust hours among tasks and staff members to meet the needs of the project. Figure 1 -Estimated Hours and Fees President Sr.Associate Admin Labor Expense Total Task 320 215 125 $$$ 1-Develop Solicitation Documents 12 72 12 $20,820 $-$20,820 2-Pre-Proposal Activities 8 24 8 $8,720 $-$8,720 3-Evaluate Proposals 28 64 0 $22,720 $250 $22,970 4-Negotiate Final Agreement 48 96 24 $39,000 $-$39,000 TOTAL-ALL TASKS 96 256 44 $91,260 $250 $91,510 In the event that the total proposed budget is more than is required to perform the work, HF&H will bill the City the lesser amount.If it appears that more hours or expenses will be required than have been estimated here,HF&H will work with City staff to determine the appropriate way to meet that need,which may include assignment of tasks to City staff or adjustment to the budget. Page 8 of 8 DocuSign Envelope ID: C2D816A8-420C-4F30-B20D-84DD37439549