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Page 2 of 7 Introduce an ordinance creating the Energy and Environment Commission by adding a new Chapter 2.31 to the PMC, replacing the Committee on Energy and the Environment; Adopt a resolution modifying the membership, updating duties and changing meeting frequency of the Bicycle, Pedestrian and Trails Committee; Adopt a resolution modifying the membership and changing meeting frequency of the Economic Vitality Committee; and, Introduce an Ordinance modifying the duties of the Planning Commission by amending PMC section 2.30.020 and disbanding the Housing Commission by deleting Chapter 2.38. BACKGROUND Current Structure Commissions are codified in the City' s municipal code and provide policy input on a broad range of topics within a specific area of expertise and focus. The number of members on each commission varies, as does the frequency of meetings. Committees are established by City Council resolution. Each of the three committees has a distinctive focus area. The number of members on each committee varies. An overview of the current structure of the subject commission and committees as previously presented to the City Council is provided for reference. Notably, the structure – particularly, the meeting frequency and membership – among these boards differs significantly. Youth Commission • Members: 14 (11 Regular (2 adults and 9 youth) and 3 Alternates) • Liaison Department: Library and Recreation • Role: Act as the liaison between Pleasanton' s youth community and the City Council; advise the Council on youth-related issues; promote an understanding and appreciation of community affairs among the youth of Pleasanton. • Legislative body: No • Frequency of Meetings: Monthly, September— May • Terms are consistent for adult members across all commissions at 2 four-year terms. Youth terms are currently 3 two- year terms for the Youth Commission and 1 two- year term for youth on other commissions. Bicycle, Pedestrian, Trails Committee • Members: 13 • Liaison Department: Community Development, Traffic Engineering Division and Library and Recreation (as liaison to Parks and Recreation Commission) • Role: Advise the Parks and Recreation Commission and the City' s Traffic Engineering Division on bicycle, pedestrian and trail related items including reviewing and prioritizing potential projects, policy recommendations, and the promotion of community awareness regarding non- motorized forms of transportation. • Frequency of Meetings: Monthly Committee on Energy and the Environment • Members: 7 Page 12 of 228