PARKS AND RECREATION COMMISSION AGENDA PACKET 01112024

11 City staff will communicate directly with the sports co-sponsored organizations when fields are too wet. The user group is responsible for sharing this information with his/her group or organization. City staff reserves the right to determine if fields are too wet and may cancel on a sunny day if any fields have retained too much moisture. The City maintains a field status hotline (925) 931-5360 and website https://www.cityofpleasantonca.gov/gov/depts/cs/sports/field.asp with updated field conditions and availability. Procedure for Inclement Weather on Weekends and After Hours If field status is open and weather conditions change, o n weekends, or after 3:00pm on weekdays, it shall be the co-sponsored organization’s responsibility to use discretion and determine field conditions, playability, and player safety. It is in the co-sponsored organization’s best interest to take a conservative approach to field use during periods of inclement weather . Damage from one practice or game on unfavorable field conditions could take that field out of use for several weeks, months, or until the end of the season depending on time of year. To preserve the life and conditions of the fields, users shall not play in wet conditions. • Baseball/Softball Natural Grass - Dirt Infields: o Infields shall be deemed unsafe and unplayable when any of the following conditions are present: ▪ Heavy rains that cause the field to become muddy and or slippery ▪ Standing water (puddles) within the base path and or batter’s box ▪ When stepping on the infield dirt, the depth of your footprint is greater than 1 /2 inch ▪ When any of the above conditions are present around the pitching mound and or pitching area/circle. • Soccer, Multipurpose Natural Grass Fields & Baseball/Softball Natural Grass Outfields: o Grass Fields & Grass Outfields shall be deemed unsafe and unplayable when any of the following conditions are present: ▪ Standing water (puddles) is present ▪ Feet suction or stick to the ground as you walk ▪ A squishy or sloshy sound is heard when walking on the fields ▪ Player footprints fill with water in the majority of a single playing position ▪ The depth of your footprint is greater than 1 inch in the majority of a single- playing position ▪ Soil is soft and spongy underfoot ▪ Grass is easily dislodged from the playing surface. In the event athletic fields sustain damage due to inappropriate use by a user group or its invitees, scheduled use of the field will be suspended until the field can be repaired and returned to a playable condition. Costs associated with such repairs will be the responsibility of the user group. Repair costs will include all supplies, equipment, and fully burdened staff time to carry out the repair and/or the full cost of the City’s on-call landscape services contractor. Said user group may be banned from future use, and their permit(s) may be cancelled as determined by City staff if damage caused impacts the