PARKS AND RECREATION COMMISSION AGENDA PACKET 01112024

9/27/2016 8:46 AM 5 6.6 Organizations/Leagues anticipating a split to form a new organization/league, or individuals planning to organize a new sports program must apply to the City one year prior to the estimated starting date. The application will provide the time necessary to study the impact of the new program on existing facilities and evaluate the request. Once certified, the City makes no guarantee of space if all space has been previously reserved. 6.7 Priority for type of field use is as follows in descending order: 6.7.1 Maintaining fields/facilities; 6.7.2 Providing fields/facilities during open time for organized game use; 6.7.3 Providing fields/facilities during lit primetime for organized game use; 6.7.4 Providing fields/facilities during primetime unlit for organized game use. Fields/facilities for the use of “practices” will be allocated only after all maintenance and game requests have been processed. 7.0 NOTICE OF NON-USE OF FIELDS: Any user organization that has been allocated space and does not intend to use it on a regular basis must notify the City so that the field may be re-allocated or otherwise used. 8.0 RULES AND REGULATIONS OF FIELD USE 8.1 User groups must designate a representative, an adult 18 or older, to be present during any/all of their practice and/or game time(s) at each City or school district field/facility used. 8.2 Games and practices can begin no earlier than 12:00 noon on weekdays, and 8:00 a.m. on weekends. No games and/or practices may be scheduled for holidays without prior approval from the Community Services Director, or their designee. 8.3 Games and practices can end no later than 10:00 p.m. weekdays, and 10:00 p.m. on weekends. 8.4 Weekend use, on a regular basis, may be subject to limited hours at the discretion of the City. 8.5 Organizations/groups utilizing lighted facilities are responsible for ensuring the proper use of lights. Groups are required to submit schedules with their applications outlining their usage time for lights at each requested facility, and inform the City of any changes. All groups are required to notify the City at least 24 hours in advance of scheduled changes, and/or when facility lights are not required. The City reserves the right to bill user groups for hourly energy costs incurred during hours that lights are left on and the fields are not being used. 8.6 Use of portable lights is prohibited without prior approval from the Community Services Director, or their designee. 8.7 Alcoholic beverages are prohibited in all City parks and School District grounds. 8.8 No artificial noisemakers, i.e., horns, rattles, bells, whistle, etc. is permitted. Officials or coaches, as a necessary part of the activity, may employ such devices upon consultation with the City.