PARKS AND RECREATION COMMISSION AGENDA PACKET 01112024

9/27/2016 8:46 AM 4 6.0 APPLICATION: 6.1 Each organization is required to submit a field use permit and current rosters’ enrollment data at time of field request. Deadline for submissions will be June 1 through July 15 for the following Spring/Summer field use, and from October 1 through November 15 for the following Fall/Winter field use. Any organizations missing these deadlines will have access to any remaining fields on an “as available” basis only. 6.2 Each league must present enrollment data from their current season indicating names, addresses, phone numbers, and birth dates of all participants. The number of the City residents within each organization enrollment must be determined and confirmed by the City prior to the field allocation meeting. Percentages of residents and their respective group classification will be used for field allocation purposes. 6.3 The formula used to determine field allocation percentages will be as follows: 6.3.1 The total number of players, divided by 12, equals the number of teams. The number of an organization’s teams, divided by the total number of teams, equals that organization's field allocation percentage. For example: “Organization A” has 600 players who are City residents. “Organization B” has 250 players who are City residents, and “Organization C” has 150 participants whom are City residents. If all these teams are classified as Group C user groups, the allocation of the fields would be as follows: Organization A – Considered 50 of 83 teams equaling 60% allocation Organization B – Considered 21 of 83 teams equaling 25% allocation Organization C – Considered 12 of 83 teams equaling 14% allocation 6.3.2 All organizations within the same group classification will make their field selection (s) in a draft. Two drafts will be held: 1) Games, and 2) Practices. Organizations will draw their draft number so as to determine the orders, in which they will select their field(s). CYO Track is currently a practice only program and their placement in the draft (if needed) will be determined at that time. The City issues blanket use permits to individual sports organizations based on a demonstrated need. Each group is responsible for allocating time slots for its own individual teams or membership. 6.4 A Sports Council comprised of a representative from each participating organization, City staff, and a designated Parks and Recreation Commissioner, will meet to review the applications, allocate fields equitably, and encourage optimum cooperation between all user groups. 6.5 Group E organizations requesting field allocations must select one individual per sport to represent all of their travel teams in the process of submitting facility use applications and representing them at the Sports Council meeting. This individual will be the contact person with the City on all matters.