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GRANT NUMBER 5GA22213 <br />City of Pleasanton <br /> Augustin Bernal Community Park Fuels Reduction <br />6 <br /> <br />increased and those being decreased. Any increase or decrease of an <br />item of more than ten percent (10%) of the budget category must be <br />approved in writing by the STATE before any such increase or decrease is <br />made. A formal approved amendment is required to increase the total <br />amount of GRANT FUNDS. <br />g. GRANTEE shall promptly submit any and all records at the time and in the <br />form as the STATE may request. <br />h. GRANTEE shall submit each invoice for payment electronically using the <br />grants management system identified by CAL FIRE. Hard copy <br />submissions will not be accepted. <br />i. Notwithstanding any of the provisions stated within this Agreement, the <br />STATE may at its discretion make advance payment from the grant <br />awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local <br />agency, a special district, a private forest landowner or a Native American <br />tribe. Advance payment made by the STATE shall be subject to the <br />following provisions. <br /> <br />x GRANTEE shall submit a written request identifying how funds will <br />be used over a six-month period. The written request must be <br />accompanied by an invoice that contains the same level of detail as <br />a regular invoice. <br />x GRANTEE shall file an accountability report with STATE four <br />months from the date of receiving the funds and every four months <br />thereafter. <br />x Multiple advance payments may be made to a GRANTEE over the <br />life of a project. <br />x No single advance payment shall exceed 25% of the total grant <br />amount. For grants funding equipment, the maximum advance <br />request may be increased up to 50% of the total grant amount or <br />cost of equipment purchase, whichever is less. Advance funds and <br />must be spent on eligible costs within six months of the advance <br />payment receipt. <br />x GRANTEE may request additional time to spend advance funds but <br />must be approved in writing by the STATE. CAL FIRE will bill for <br />the return of unliquidated advance funds after the approved <br />timeframe.. <br />x All work under a previous advance payment must be fully liquidated <br />via an invoice and supporting documentation and completed to the <br />STATE’s satisfaction before another advance payment will be <br />made. <br />x Any advance payment received by a GRANTEE and not used for <br />project eligible costs within the time period approved by STATE <br />DocuSign Envelope ID: 98FB7961-F08C-47CE-A80C-DBDFF69A1604