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13 <br /> THE CITY OF <br /> no s:is �.� 1 �s� <br /> L�E�S�NTON� CITY COUNCIL AGENDA REPORT <br /> POctober 17, 2023 <br /> Public Works <br /> TITLE: APPROVE A TASK AUTHORIZATION WITH CARLSON MANAGEMENT, <br /> INC. FOR THE NOT-TO-EXCEED AMOUNT OF $135,600 TO PROVIDE <br /> STAFF AUGMENTATION THROUGH MARCH 2024 <br /> SUMMARY <br /> The City is engaged in numerous planned projects as well as several emergency <br /> projects related to this year's winter storms and interim improvements to the water <br /> system, all of which require significant Engineering staff resources. While working to <br /> advance these projects, at the start of the fiscal year (July 2023), there were four <br /> vacancies, including a Senior Civil Engineer and three Associate Engineer positions. In <br /> spring 2023, the City contacted its on-call consultants requesting staff augmentation, <br /> and only Carlson Management, Inc. had availability. Carlson Management has worked <br /> with the City for more than 24 years, including on significant interstate interchange <br /> projects and the City's recycled water system. A task authorization under an existing <br /> agreement was issued in May 2023 for $99,892, which covers services through mid- <br /> October 2023. As of the beginning of October, the Engineering Division has two open <br /> positions awaiting recruitment and will continue to need support through March 2024, <br /> when the vacant positions are anticipated to be filled. Approval of this item would extend <br /> the task authorization with Carlson Management, Inc. through March 2024 for a not-to- <br /> exceed amount of $135,600. <br /> RECOMMENDATION <br /> Authorize the City Manager to execute a task authorization with Carlson Management, <br /> Inc. for staff augmentation services through March 2024 for the not-to-exceed amount of <br /> $135,600. <br /> FINANCIAL STATEMENT <br /> Funding for Carlson Management, Inc.'s services will be provided through the Public <br /> Works — Engineering Division's Fiscal Year 2023/24 budget. A total of $235,492 is <br /> estimated to be spent on staff augmentation services from May 2023 through March <br /> 2024, with approximately $288,000 available from the vacant position salary savings <br /> from July through September 2023. <br /> Page of <br />